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Compliance Coordinator

Newcastle upon Tyne, Tyne and Wear, England

£25k per year + pension & benefits

Permanent

Compliance Coordinator

Newcastle

Salary £25K

Our client is looking for a Compliance Coordinator to join their team based in Newcastle.

The Role

  • Identify and drive implementation of compliance for all activities included in the contract
  • To ensure 100% compliance is achieved in line with the contract KPI/SLA's at all times
  • Compiling of the Compliance and remedial tracker
  • To regularly inspect vendors to ensure VFM for the Client
  • Compiling of the Customer Monthly Management Report
  • Liaising with the client regarding compliance issues
  • Continually develop systems to maximize efficiency benefits for the customer and the company.
  • Update labour allocations to ensure accurate client reporting
  • Understand the Policy and procedure for compliance
  • Support the preparation and delivery of monthly Contract Reviews.
  • Raising Purchase Orders
  • Reviewing open Purchase Orders
  • Assisting with resolving any queries on Compliance including PO's, EW's etc.
  • Reporting on In Scope and Out of Scope works
  • Ad-hoc reporting as requested by Contract Manager, Maintenance Manager and Contract Support Lead.
  • Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
  • Reporting and management of work management system to ensure compliance for the client
  • Subcontractor reviews
  • eLog books compliance
  • Maintain eLogbook's with service data from maintenance team and sub-contractors
  • Ensure file naming formats are correct for uploads
  • Timesheets collation for approval and uploading
  • Keep a track of training matrix
  • Updating of the team attendance planner
  • Arranging agency cover and submitting hours on portal
  • Culture carrier and promotes best practice

Other Duties

  • Obtaining supplier quotes and uploading onto the internal system for client approval
  • Maintaining the stationery supply
  • Updating Portals as and when required
  • Constantly improve quality, service and efficiency.
  • Helpdesk: When required, including but not limited to; logging, distributing and closing of reactive calls on desired system.
  • When required, including but not limited to processing of PPM's to site staff and contractors
  • Ensure all compliance items have timings, job sheets, quotations, PO's Invoices where applicable

Qualifications

  • Highly computer literate
  • GCSE Maths and English or equivalent

  • Superior written and verbal communication skills with strong oral presentation skills.
  • Capable of working in a matrix environment.
  • Knows CAFM
  • Understands Compliance from experience in a similar role
  • Previous experience of a service industry role using operating systems such as Dynamics AX.
  • Previous experience of Concept Evolution would be an advantage .

If you are interested please apply immediately as interviews will be taking place shortly.

Posted 9 days ago

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