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Document Controller - 4projects

Warren street

£30000 - £380000 Per Annum


Document Controller - using 4projects - Residential Developer

My client a Residential Developer are looking for someone to provide a consistent and timely service to the project teams by ensuring that project
information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the business Electronic Document Management System (EDMS) protocols.


  • Permanent role paying £30k - £38k p.a.
  • Close to mainline underground station.
  • Competative Salary and great benefits.

Duties Included;

  • Knowledge and understanding of the Document Control process at operational level is vital.
  • Knowledge and experience of using 4Projects at an operational level is essential.
  • Ensure company Document Control Procedures are adhered too.
  • Create relevant register(s) for site teams.
  • Ensure documentation is approved and agreed prior to issue.
  • Ensure all registers are up to date and completed correctly prior to internal and external auditing.
  • Ensure that change control of revision status is recorded and easily traceable and identified.
  • Ensure that latest revision of live documentation is available and distributed to relevant group at point of use.
  • Ensure external documentation is identified and distributed as agreed.
  • Ensure all drawings / documentation is controlled and maintained in a methodical manner.
  • Ensure drawings are issued within set time scales.
  • Support the Design, Quality Manager and Site Team with the workflow process within 4Projects.
  • Support the Commercial Team with linking information to virtual containers within 4Projects.
  • Support the Design, Commercial and Project Managers with the RDD and Change Control process.
  • Invite and revoke internal and external users to system when required.
  • Setup distribution groups in 4Projects when required and configure permissions to open up for viewing.
  • Add / Edit containers within 4Projects template where applicable.
  • Create matrix / document transmittals when required.
  • Audit regularly to ensure compliance with the BMS.
  • Ensure documentation is filed consistently.
  • Ensure all users has 4Explorer and Brava viewer installed.
  • Support internal and external users regarding any system issues.
  • Deliver user support when required.
  • Link any new site information to sub-contractor work packages as instructed by the Design Manager
  • Print / organise print service for drawings when required.
  • Liaise with Design and Site teams regarding Handover information / documentation.
  • In order to prevent obsolete/superseded documentation being used, ensure suitable reference is highlightedto documentation. i.e. Stamped.
  • Report to Project Management Team on progress monthly.
  • Report to Regional / Area Systems Manager on progress monthly.

Essential experience:

  • Applicants should be presentable with good communication skills and strong computer literacy
  • MUST be from a construction background and using 4projects
  • This role is being offered on a temp/freelance basis with the view to going perm after a probationary period
  • Salary is negotiable dependent on experience

If you are interested in this unique opportunity, please call me for a confidential discussion on######### or email your details to #########

Posted 11 days ago

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