Privacy Policy

Zoek Applications Limited ("We" or “Zoek”) is a UK job board business that operates online job websites, portals and mobile device applications (“Apps”) to accurately match job seekers (“Candidate”) with job roles advertised by organisations (“Hirer”).
Zoek endeavours to ensure that the information that you submit to us remains private, and that it is used only for the purposes described below. We aim to provide a safe and secure experience for all of our users, both Candidate and Hirer. We make every effort to comply with our obligations under the EU General Data Protection Regulation (GDPR). Additionally, we understand the important of maintaining the confidentiality of all your data and other information stored about you while using Zoek.
This policy (together with our terms of website use and any other documents referred to on it) sets out the basis on which any personal data We collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.
For the purposes of application data protection laws (Including the EU General Data Protection Regulation 2016/679 – “GDPR”) (“Data Protection Laws”), the data controller is Zoek Applications Limited. We registered in England and Wales under company number 07456183 and have our registered office at The Old Shippon, Moseley Hall Farm, Chelford Road, Knutsford, Cheshire, WA16 8RB. The third-party employers that we provide your data to may also be data controllers for the purpose of the Data Protection Laws and at that stage use your personal data will be governed by the privacy policy of the individual third party employer.
If you register on Zoek as a Hirer and provide us with personal data, we will process such personal data on the basis that it is necessary to do so to perform the contract you enter with us.
Registration and use of Zoek by a Candidate is free. We will process personal data on the basis set out below as it is in our legitimate interests to do so following your registration.
What Information We Collect From You
We collect personal data about you when you register on our site, zoek.uk, hirer.zoek.uk, on any Apps we may provide (together “Our Site”). We do so to provide you with recruitment services that are available through Zoek.
The personal data that we collect, and process includes your name, email address and telephone number. If you are a Candidate we will also ask for details of your date of birth on our Apps, the kind of work you are looking for and your preferred work location. If you decide to upload a CV, Cover Letter, Personal Statement on the Bio section or other similar documents or information we will keep that information till the Candidate removes the information off Our Site, or for as long as you want to keep your account with Zoek.
Information you give us – Submitted Information: You may give us information about you by filling in forms on Our Site, or by corresponding with us (for example by email). This includes information provided at the time of registering to use Our Site, download our Apps, subscribing to our service, share data via the Apps social media functions, posting material or requesting further services.
We may also ask you for information when you report a problem with Our Site. If you contact us, we may keep a record of that correspondence. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. Details of transactions you carry out through Our Site and of the fulfilment of your orders. Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
Information we collect about you and your device - Each time you use our App we may automatically collect the following information :
Technical information, including the type of device of mobile device you use, a unique device identifier (for example, your device IMEI number, the MAC address of the Device’s wireless network interface, or mobile phone number used by the Device), mobile network information, your mobile operating system, the type of mobile browser you use and time zone setting.
Please do not submit any personal data on Our Site if you do not wish us to collect it.
Uses Made of The Information
By registering on Our Site, it is understood that Candidates are actively soliciting contact from a prospective Hirer about opportunities which match the job seekers’ field of interest. If you are a Candidate, we will therefore make your personal data available to the Hirer who use Our Site to find suitable Candidates for specific roles that they are advertising on Zoek and are seeking to fill. This is actioned when a Candidate applies for a job role advertised on Our Site by the Hirer.
Although the purpose of Zoek is to allow Candidates and Hirers to find each other, Candidates can control the extent to which your personal data is shared with other Hirers on the Candidate “My Account” section on Our Site.
As a Candidate, we use information held about you in the following ways:
To provide you with recruitment services
To process your data when we need to fulfil a contract with you, such as to send your CV to a Hirer when you submit your application on Our Site for a job role
To match you with suitable job roles based on the search you have actioned on Our Site, the preferences you have entered on Our Site when registering, and the ‘Saved Searches’ you create
Facilitate social media sharing functionality
To manage your account
To email you about recruitment services, which include Zoek Job Alerts and emails about career advice and new features on Zoek that can help you with your job search
To ensure that content from Our Site is presented in the most effective manner for you and for your computer, mobile phone or smart device
To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
To carry out our obligations arising from any contracts entered between you and Zoek
To allow you to participate in interactive features of our service, when you choose to do so
Resolve complaints, and handle requests for data access or rectification
To notify you about changes to our service
We do not disclose information about identifiable individuals to our registered and non-registered Hirer’s, but we may provide them with aggregate information about our users (for example, we may inform them that 500 Candidates have clicked on their advertisement on any given day)
As a Hirer, We use information held about you in the following ways-
To provide you with recruitment services
To match you with suitable Candidates from the job advertisements you create and publish on Our Site
If a Candidate has technical problems when submitting their application to your job role on Our Site, we will provide the Candidate with the responsible Hirer’s information, this information will only be the Name and Email Address that has been entered and selected when posting the job advert
To manage your account
To email you about recruitment services, which include Zoek Job Posting offers and emails about new features on Zoek that can help you find the ideal Candidate for your job role/s
To ensure that content from Our Site is presented in the most effective manner for you and for your computer, mobile phone or smart device
To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
To carry out our obligations arising from any contracts entered between you and Zoek
Resolve complaints, and handle requests for data access or rectification
To allow you to participate in interactive features of our service, when you choose to do so
To notify you about changes to our service
We do not disclose information about identifiable individuals to our registered and non-registered Hirer’s, but we may provide them with aggregate information about our Hirers (for example, we may inform them that 20 Hirers in the Driving industry are receiving X amount of applications from Candidates on any given day)
Our site may, from time to time, contain links to and from the websites of our partner networks, Hirer’s and affiliates. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that We do not accept any responsibility or liability for these policies, or for any personal data that may be collected through these websites or service, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
##Communications and Email Marketing
If you register on Our Site we will only send you information about Zoek, for example Zoek Job Matches and Notifications, Zoek Job Alerts, marketing emails informing you of new features on Zoek and Zoek Monthly Newsletters if you opt in to receive these communications, this is actioned on Our Site’s registration form. You can also amend your preferences if you wish at any time in the ‘Communications Center’ section of your account.
All Zoek email communications that can be turned on or off at any time on the ‘Communications Center’ section will also have a quick ‘Unsubscribe’ feature at the bottom of the email, again if you do unsubscribe and wish to start receiving certain Zoek communications again you can change your preference in the ‘Communications Center’ section of your account.
All activity made on the ‘Communications Center’ is recorded with your preference and timestamp when the preference is made or amended.
Please note that once you register and have an account with Zoek you will always receive transactional emails in relation to your account, for example Password Reset and Job Application emails. Transactional emails will only be deactivated when an account is deleted.
##Cookies
Cookies are text files placed on your computer or smart device to collect standard internet log and visitor behaviour information. This information is used to track visitor use of Our Site, to compile statistical reports on Our Site activity and to help us make job recommendations that are relevant to you. They also help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.
If you register with Zoek or if you continue to use Our Site, you agree to our use of cookies.
Types of Cookies We use-
Essential website cookies -These cookies are strictly necessary to provide you with services available through Our Site and to use some of its features, such as access to secure areas
Analytics cookies – These cookies help us understand how Our Site is being used, and help us customize and improve Our Site for you
Please note that any Hirers may also use cookies, over which we have no control. You can block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of Our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our site.
Where We Store Your Personal Data
The data that we collect from you is transferred to, and stored at, a destination inside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of any order, the processing of any payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. All information you provide to us is stored on our secure servers. If we share your personal data with any third-party service provider in the course of providing you with our services, those third parties are required to process your data in accordance with contracts with comply with the Data Protection Laws.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site - any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Hirer’s should note we do not store credit card details on Our Site.
##Disclosure of Your Information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. We may disclose your personal information to third parties- If we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets. If Zoek Applications Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of website use and other agreements; or to protect the rights, property, or safety of Zoek Applications Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Please note that Zoek reserves the right to delete your account, if any content within an account is considered illegal or offensive.
Your Rights
In accordance with applicable Data Protection Laws, you have the right to access your personal data, the right to rectification, a right to restrict our processing activities of your data and a right of erasure.
The applicable Data Protection Laws gives you the right to access information held about you. Your right of access can be exercised in accordance with that such Data Protection Laws. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you, and we will notify you of this fee prior to fulfilling any request you make to us.
You can exercise the right at any time by contacting us at myaccount@zoek.uk.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing on the ‘Communications Preference’ boxes on our registration form. You can also exercise the right at any time by amending your preferences on the ‘Communications Center’ in your account, or by contacting us at myaccount@zoek.uk.
We want to make sure that your information is accurate and up-to-date and will delete or amend any information that you think is inaccurate. Should you wish to delete you account please either action this on the ‘My Account’ section of your account or email us your recertification or deletion request to myaccount@zoek.uk. Once your request has been received please allow up to 30 days for it to be actioned – you will receive an email from Zoek confirming that your request has been completed.
##Changes to Our Privacy Policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.
Contact
Questions, comments and requests regarding our Privacy Policy or information we hold about you are welcomed and should sent to enquiries@zoek.uk.
Or write to us at Data Protection Officer, Zoek Applications Ltd, The Old Shippon, Moseley Hall Farm, Chelford Road, Knutsford, Cheshire, WA16 8RB.

Privacy Policy last updated in May 2018.