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How To Write A Resignation Letter

Published: Wednesday 1st April 2015

It’s Monday morning, you’re staring at your to-do list for the week and you are filled with dread. You really want to leave your job. How to write a resignation letter is a common question but resigning from a job is a process, and not necessarily a single act. Firstly you need to think things through carefully and have a plan of action. Your first real consideration is to think carefully about whether or not you actually want to resign. This sounds a little obvious, and many people rush into leaving a job without considering all the pros of staying. Resigning is a huge step. It might be worth your while to take a piece of paper and list all the pros and cons to resigning. In some cases it is possible to get the opportunities you are looking for in a new job, in your current environment, if you take the time to ask. Could your current workplace able you that promotion or pay rise you are looking for in a new job?

Resigning From Your Job

A resignation letter with a red coloured pencil on top

If it comes down to the wire and you really want to resign and start a job search, there are a couple of things you need to do. First of all you need to write a letter of resignation. This resignation letter can be done quite easily, and just require some kind of adherence to the correct style and format. When you tell your employer you would like to resign the company may ask you questions and want to discuss your reasons for resigning. They may want to know, for example, if there is anything they can do to change your mind.

Bear this in mind, and be ready with your reasons and the responses you would like to give. This discussion will not be meant as an interrogation; and nine times out of ten your employer will be genuinely offering help and support in regards your current position and feelings. Either prior to telling your employer or after you have verbally resigned, you will have to prepare your resignation letter. There are a number of aspects to this letter that you must maintain.

happy female worker giving resignation latter to annoying boss quitting a job

First of all, be sure to include all of your personal details, such as name, address, email and phone number. If these have changes since you started, your employer will need them to be correct once you leave to send out your P45 and to contact you in the future. In a resignation letter it’s important to outline the decision why you want to terminate your employment and give a date from when this is effective, taking into account your notice period.

Make sure your letter is professional and clear, because this is the very last written communication (generally) that you will be giving to your employer. Finally it is always good to thank your employer for what you have gained from working in the role and for giving you the opportunity to join their organisation in the first place. No matter what your reasons for leaving, always ensure you leave on positive terms.

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