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Tips For Writing A Resignation Letter

Published: Wednesday 9th September 2015

Letter of resignation with a red pencil crayon on top

Resigning is a huge step. It might be worth your while to take a piece of paper and list all the pros and cons to resigning. In some cases it is possible to get the opportunities you are looking for in a new job, in your current environment, if you take the time to ask. Could your current workplace able you that promotion or pay rise you are looking for in a new job?

There are many different reasons why people decide they want to resign from their jobs. They might have accepted an offer to work for a different company, or have made plans to start a business of their own. This often follows the recognition of one or more of the signs that show you need to change your job

It is often claimed that you are in a stronger position to find a new job when you are still in a job. It is probably true that many employers prefer candidates in a job, to make them feel more confident about these candidates being a good hire. But you’ll have to be careful when searching for a job while still on your boss’ payroll

Whatever your situation, the chances are that when you do resign, you will be required to write a letter to make your resignation official. How do you do this?

Include Your Personal Details

First of all, be sure to include all of your personal details, such as your name, address, email and phone number on the top of your resignation letter. If these have changed since you started, your employer will need them to be correct once you leave to send out your P45 and to contact you in the future.  

You should also provide your employer with a clear date from when you wish your employment, taking into account your notice period.

Keep Your Letter Short and Formal

Resignation letters are official documents, meant to be filed in your employer’s administration. This means that they should be written in a serious, professional tone.

A resignation letter doesn’t require you to expand on matters that can be discussed in detail at a later stage. The letter is also not a platform for you to provide your employer with a list of suggestions on how to improve their business. In many cases, you will be offered an exit interview before your last day, leaving you with an opportunity to discuss your reasons for deciding to move on. 

Be Professional

Be respectful. Your boss or colleagues don’t need to know that you are being offered a big rise in pay or that you will be working on more challenging projects. Instead, be positive and focus on the skills and experience you acquired while working at this company.  

Do you really want to leave the building pointing fingers? Be careful about blaming your boss for poor management or one of your colleagues for being lazy. One day you might have to work with them again, so it’s probably a good idea not to burn your bridges.  

Whatever your reasons for leaving, you were offered a professional opportunity by your employer when you started your current job, and it has been paying your rent for the last few years too. Thanking your employer when writing your resignation letter is fair and professional. You should always try to leave a job on positive terms. 



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