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Finance Assistant- Purchase Ledger

  • Location: Birmingham
  • Salary: £19,905 (Pro rata)
  • Contract hours: FullTime

Job provided by Morrisons

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About the job

JobTitle: FinanceAssistant Purchase Ledger
Department: Finance
Who you supervise: n/a
Who you report to: Financial Controller
Salary: pro rata £19,905 (Officer Level 1)
Contract: Permanent 4.5 days per week (34 hours)
Probation Period: 3 months
Holiday entitlement: 20 rising to 25 days + public holidays
Experience: 5 years experience of working as a Purchase Ledger Assistant
Background
The Finance Assistant purchase ledger works within the Finance Office and is responsible for the management of purchase ledger invoice processing and payments and associated accounting activities.
Finance - The department is responsible for all aspects of the financialmanagement of the theatre.
KeyAreas of Responsibility

  1. To distribute purchase invoices to the relevant budget holder forcoding and authorisation
  2. To enter coded and authorised invoices onto the accounts system
  3. To ensure prompt payment of suppliers via weekly urgent payments runand monthly payment runs as well as, on occasions, same day transfer
  4. Supplier statements reconciliations
  5. To set up supplier accounts on purchase ledger to include obtainingsuppliers bank details to enable BACs payment
  6. Liaison with budget holders to set up new credit accounts withsuppliers
  7. Handling supplier enquiries regarding payments due and liaison withbudget holders and suppliers to sort out queries
  8. Investigation of debit balances on purchase ledger and the taking ofaction to eliminate them
  9. To post from bank statement on a daily basis any items for purchase ledger
  10. Reconciliation of purchase ledger on a monthly basis
  11. To perform cashier tasks relating to cash collection and preparationof daily bankings
  12. Support and promote all company policy, with specific attention toEquality & Diversity, Customer Care, Health & Safety, Data Protection& Safeguarding
  13. Ensure a safe working environment is maintained at all times with particularregard to the health, safety and welfare of customers, visitors, staff andyourself
  14. Support the organisation and its staff through the effective use ofthe performance management system
  15. Any other reasonable duties required for the smooth running of theFinance Team
    Qualifications:
    · High standard of literacy andnumeracy
    · Computer literate on MS Office andaccounting, payment, HR, pension and other finance systems
    · Accounting qualification isdesirable
    PreviousExperience:
    Experience in a customer focused environment is desirable
    An interest and knowledge of the theatre is desirable
    Strong organisational and administrative skills are essential
    Experience of personnel administration is desirable
    At least five years experience of working in a finance office isessential
    At least five years experience of using finance systems is essential
    Personalattitude/ attributes:
    Positive and helpful attitude
    Flexibility, initiative, dedication and commitment
    Willingness to learn new skills and activities
    Self-motivated, resilient and able to work un-supervised
    Excellent planning and organisational skills
    Ability to work effectively at all levels and contribute as a member ofa team
    Excellent communication and interpersonal skills
    Works well under pressure and to deadlines
    Understands the importance of good internal and external customerrelations
    An excellent eye for detail and a commitment to excellence
    High dress & appearance standards and excellent time keeping
    Reliable and takes a positive and enthusiastic approach to work
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