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About the job
A live events and bespoke creative technical solutions company based in Loughborough are seeking a production assistant to join their growing production team.
This role is an opportunity to support projects for major UK and international brands, ranging from custom built exhibitions, inventive conference production to interactive experiential marketing events.
To support the production team with the handson planning, organising and delivery of our clients live events. This role will involve handling essential administrative and logistical tasks in addition to liaising with internal staff, suppliers, contractors and clients.
Maintaining an accurate tracking of the production teams projects, people and timelines to be a central point of information for the team, contractors, suppliers and clients
Researching and booking travel and accommodation for staff and freelancers
Assisting project manager with scheduling and booking staff and crew for projects
Planning and booking of transportation and associated logistics as required for events
Assisting with researching suppliers and making relevant bookings/purchases
Fielding client enquiries, when project managers are unavailable and liaising with the team to provide an appropriate response
Undertaking general project administration e.g. compiling information, producing call sheets and scheduling meetings
Providing onsite support to the team for larger/complex projects
Processing purchase orders, credit card transactions and expense claims for the production team
Producing budget and information reports to assist the project managers in analysing projects
The role will occasionally require UK/international travel and will require the successful candidate to sometimes work nonstandard working hours including evenings, weekends and bank holidays.
The successful candidate will have:
3 years experience in a support/coordinator role
Strong IT skills including Microsoft and Google Office Suites
Experience of financial administration
Strong organisational skills with the ability to manage and prioritise workloads
A proactive, selfmotivated and flexible approach to work coupled with a positive and professional demeanour
Excellent verbal and written communication skills
Experience of working under pressure in a fast paced, dynamic environment
Previous experience of working in corporate events or similar would be advantageous