Skip to main content

We have over 50,000 UK jobs available, so why not start a new job search on Zoek


  • Location: Glasgow, UK
  • Salary: Negotiable
  • Contract hours: FullTime

Job provided by ThatRecruit

Share this job on social:

About the job

Job Purpose:
To assist in the coordination and administration of the daily functions of the Office within agreed timescales and in accordance with company safety policies and procedures.

Key Responsibilities & Accountabilities:
Reporting directly to the Directors your duties in line with company targets and procedures will include but will not be limited to:

  • Using a range of office software, including SAGE, email, spreadsheets and databases
  • Computer Maintenance Management System (CMMS)
  • Process engineer tasks/schedules and activities on a daily basis
  • Process engineer monthly PPM scheduling
  • Process system job cards for repairs, quoted repairs, insurance works, surveys and all other job types
  • Process daily allocation of unit breakdown calls
  • Process repair / spare part quotations and letters of recommendations
  • Book keeping / credit control
  • Process sales invoices, receipts and payments
  • Process purchase invoices
  • Management of purchase, sales & general ledgers
  • Management SAGE Payroll
  • Checking company bank statement & reconciling
  • Deal with prepayments & accruals
  • Prepare management accounts & supporting schedules
  • Prepare appropriate schedules & reports as requested by clients & directors
  • Credit control · month and year end, reconciling key balance sheet accounts and processing journal entries
  • Quarterly VAT returns · closing off ledgers · cashbooks and petty cash ·
  • ISO accreditation
  • Assist in the implementation and management of ISO9001, ISO14001 and OHSAS18001
  • Office administration
  • Assist with general office duties & enquiries
  • Telephone calls
  • Enquiries
  • Recording office expenditure
  • Maintaining supplies of stationery and equipment
  • Writing reports for senior management and delivering presentations;
  • Responding to customer enquiries and complaints;
  • Attend training when required to develop relevant knowledge and skills
  • Liaise and attend meetings with other company functions necessary to perform duties and aid business and organisational development

Skills Required:

  • Excellent interpersonal and communication skills
  • Significant man-management experience and the ability to motivate staff
  • Able to analyse, interpret and understand data
  • Prioritise and plan work schedule in advance
  • P.C. literate with good working knowledge of Office & Sage
  • Work overtime & travel when required

To be considered for this role, please apply today.



Share this job on social:


Before you go...

Did you know that Zoek has over 100,000 UK jobs available, your next job could be a click away! Start a new job search on Zoek!

Did you know that Zoek has over 100,000 UK jobs available, your next job could be a click away! Start a new job search on Zoek!