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About the job
Job Title: Business Support Administrator (Maternity Cover)
Salary: £17,952 prorata
Job Type: Part time (3 days p/week), FTC end 31st January 2020.
Start Date: Approximately 10th December 2018
Interviews: Week Commencing 26th November 2018
Purpose of role:
To provide a professional administrative support to the business. The role is key to providing a service to internal and external customers in order to enable heightened efficiency within the day to day business operations.
Coordinate all business travel and hotel arrangements for all employees
Prepare agendas, minutes and all relevant documentation for all Quality, H&S and other meetings where required.
Provide business administrative support where required as directed by the Senior Administrator
Reception cover where required
Gather and compile weekly staff bulletin RoundUp
Produce posters where requested surrounding absence, benefits etc.
Issuing staff birthday cards
Gather interest and make arrangements for internal Knowledge Sharing Sessions
Record responses to the Monthly Quality Update
Log Complaints, Internal anomalies and Improvement Suggestions.
Record and respond to external certificate requests.
Help with the first aid and fire extinguisher checks and weekly fire alarm checks.
Log and monitor accident and incidents.
Monitor and maintain Risk Assessments and Risk register.
Order First Aid and PPE supplies.
Maintain strict confidentiality at all times
Experience in administration tasks including, word processing, record keeping and data entry
Strong Microsoft Office skills including word, excel and PowerPoint
Ability to deliver a high level of customer service to both internal and external customers
Good communication skills, both verbal and written with the ability to contribute within meetings and deal with people at all levels.
Strong attention to detail
Effective organisational and time management skills
Ability to work independently and use initiative in day to day tasks
Selfconfident and selfmotivated
During the course of these duties the post holder may have access to, or witness commercially sensitive/confidential information. This must not be divulged to an unauthorised person at any time.
Some out of normal office hours working, travel and overnight stays will be required, including overseas.
Knowledge and abilities:
To ensure that health and safety standards are maintained and improved in accordance with the Health and Safety at Work Act etc 1974, and the health and safety policy statement, the post holder must ensure that safe systems of work are used within own area of responsibility
To apply for this role, please click APPLY to submit your CV and a Cover Letter.
Please be aware, due to the volume of applicants we receive for such vacancies, we are unable to respond to every individual. As such, if you have not received a response by the 20th November, we are unfortunately not taking your application any further. Thank you
Candidates with the experience or relevant job titles of; Business Support Administrator, Personal Assistant, Receptionist, Secretary, Clerk, Support Administrator, Administrative Assistant, Office Assistant, Executive Assistant, Business Support Officer, Office Administrator, Administrator, PA, Business Administrator, Receptionist, Business Admin Support, IT Admin Support, Business Administration will also be considered for this role.