Programme Support/Team Assistant
£20300 - £25400 per annum
This is a fulltime temporary role for a period of 6 months, working a 37.5 hour week, to start ASAP. This role is paying up to £25,400 per annum, pro rata, depending on experience.
(Please note; ASAP start required, no more than 2 weeks notice)
Our clients Safety & Environmental Assurance Centre (SEAC) is a Capability housed in R&D. SEAC scientists provide authoritative leadership in safety (Consumer, Occupational & Environmental) and environmental sustainability (COES) for risk/impactbased decision making to help drive our clients sustainable growth ambitions.
SEACs Programme and Operations Group supports the day to day running of SEAC including, diary management of members of SEAC Leadership Team, organization of meetings, workshop & travel for SEAC, management of the outsourcing of work to all 3rd party suppliers as well as running the key operations underpinning the experimental work run internally including the Quality System. The team also provides support to the Category project teams in SEAC and the management of the SEAC budget.
Responsible for providing support to designated members of SEAC LT (including scheduling meetings, organizing domestic and international travels, managing diaries)
As part of the team, responsible for providing support to the rest of SEAC team (travels, setting up meetings)
Organising the logistics for external workshops/meeting as and when required
Working with main contact for facilities in the team to provides support for dealing with SEAC facilities issues (e.g. raising issue with site to get them fixed)
Works with main contact for Joiner/Mover/Leaver (JML) process to provide support to ensure everything is in place for new starters and desk moves and leavers processes are managed smoothly.
Proactively keeps up to date knowledge of relevant SEAC ways of working and priorities
Governance: Ensures all work is robust, transparent and traceable by following appropriate WoW, guidance and quality standards and capturing all data/information/decisions in appropriate SEAC systems and tools.
Diary management and arranging travel, meetings etc.
Ability to prioritise and multitasks across many varied activities at one time
Effective Time Management
Excellent attention to detail
Effective communication skills (both written and oral)
Good IT skills, specifically in Outlook, Excel, Word, Power Point
Selfmotivated; achieves through teamwork and continuous learning
GCSE English & Maths at grade C or above (or equivalent)
The applicant must have experience in managing office processes
Experience of providing support to Senior Managers is desirable
Experience of working with other teams (including site management, travel teams) and associated IT systems
Posted 25 days ago