What
Where
10 miles
£
£

Apprentice Medical Receptionist

Sheffield

£5760 per annum

Contract

Job Summary:

A FANTASTIC APPRNETICE OPPOURTUNITY IN A MEDICAL CENTRE IN S2. THE SUCCESFUL CANDADAITE WILL BE WORKING TOWARDS A NVQ DIOLOMA IN BUSINESS ADMINSTRATION. WAGE WILL INCREASE AFTER THE APPRENTICESHIP IS COMPLETE AFTER A YEAR.

Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.

Provide general assistance to the practice team and project a positive, professional and friendly image to patients and other visitors, either in person or via the telephone

Job Responsibilities:

Administration
Ensure an effective and efficient reception service is provided to patients and any other visitors to the practice
To have a thorough knowledge of all Practice procedures.
To work in accordance of written protocols
Scanning correspondence into clinical medical records
Dealing with prescriptions requests
Fax and photocopy as requested
Opening incoming mail
Dictation work and typing up from information dictated

Reception
Receiving patients and arrive on computer system for appointments
Deal with patient queries
Consulting with members of practice team
Handing completed repeat prescriptions to patient and checking names and address.
Be able to cover all reception position as necessary

Appointments
Process appointment requests from patients by telephone and in person.
Deal with visits requests

Computer
Registrations of new patients Ensuring paperwork filled in correctly and arrangement of new patient medical with Health Care Assistant.
Process patients change of address computer data and medical records (have knowledge of practice area.
Process repeat prescription request in accordance with practice guidelines.
Enter any necessary data from surgery or clinic attendances and visits on the practice computer

Telephone
Have working knowledge of telephone system, during and after hours.
Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery.
Cover for appointment line when necessary

Other Tasks
Ensure building security have thorough knowledge of doors/windows/alarm.
Secure building when on late shift
Make coffee for doctors
Any other tasks allocated by managers

Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The apprentice will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:

Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Reporting potential risks identified.

Equality and Diversity:

The apprentice will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognises the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.


Personal/Professional Development:

The apprentice will participate in any training programme implemented by the practice as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Attendance at all Mandatory and Statutory training requirements as indicated by the Practice Manager

Quality:

The apprentice will maintain quality within the practice, and will:

Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources.

Communication:

The apprentice should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognise people’s needs for alternative methods of communication and respond accordingly.


Contribution to the Implementation of Services:

The apprentice will:

Apply practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate.

This Job Description is neither exhaustive nor exclusive and will be reviewed annually in conjunction with the post-holder at the annual appraisal. The post-holder is also required to carry out any duties that may reasonably be requested by the Partners or the Management Team.

Posted 29 days ago

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