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Event Coordinator

  • Location: London
  • Salary: Competitive
  • Contract hours: FullTime

Job provided by SmartRecruiters

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About the job

Company Description

Compelo is a global organisation specialising in publishing. Applying the authority of its 75 world-leading content magazines and websites, Compelo educates, informs and influences businesses and communities across the globe. With a portfolio that includes print, digital, mobile, social and event channels, our content expertise ensures that our international audience of over 40 million is highly engaged.

Job Description


Event budgets

Work with the Head of Events to put together the annual budgets, considering historic spend and future revenue forecasts.
-Develop an overall event budget delivering a high GP
-Work with stakeholders to deliver a commercially well-balanced event. Able to successfully manage revenue and cost forecast against actual numbers and offer solutions when needed.
Venue selection

Good experience on venue research and contract negotiation
-Work with a dedicated venue manager but also be able to work independently when needed
Event coordination

Event timelines and scheduling
-Supplier and venue management
-Managing stakeholder expectations in complicated corporate environment
-Strong time management across different events running simultaneously
-Ensure all event information is updated and communicated to all stakeholders
-Strong communication with delegates and sponsors and manage their deliverables – including lanyards, bespoke events onsite, branded items. Dealing with customs issues as necessary.
-Collate, manage and proof onsite event guide, agendas, signage, badge printing
-Full administration support of the event
-Team travel and accommodation management

Available to travel and deliver events onsite in the UK, EU, and rest of world when needed.
-Manage the event team onsite
-Manage all deliverables for sponsors
-AV and Venue management onsite
-Control of expenditure according to forecasts
Post-event wrap up

Collate final attendee list
-Evaluation form analysis
-Final thank you email to sponsors
-Assistance with budget reconciliation, including chasing remaining supplier and invoices


2 years working on B2B, commercial events
-Experience working on budgets; creating, maintaining and responding to the events P&L requirements to keep the event on track financially (training and support can be provided)
-Knowledge of venue sourcing; from venue research, quotes, contract negotiation through to the onsite event delivery
-Previous experience working with senior, chief executive level corporate clients; the candidate should be articulate, confident and have a professional demeanour
-Process driven, resilient and resourceful to deliver successful events depending on specific requirements including event design, catering, AV and event technology, signage onsite, liaison with guests etc.
-Highly organised with excellent project management skills including in managing multiple projects at once, prioritising workload and coping well under pressure
-Ability to thrive in a deadline driven, demanding work environment
-Ability to collaborate with and influence stakeholders within the business to deliver effectively and negotiate through challenging situations
-Meticulous attention to detail
-Ability to work on initiative and always have a can-do solution oriented attitude
-Take ownership quickly and lead the events

Additional Information




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Did you know that Zoek has over 100,000 UK jobs available, your next job could be a click away! Start a new job search on Zoek!