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Company Secretarial Assistant

  • Location: London
  • Contract hours: FullTime

Job provided by Equest

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About the job

Key responsibilities:

  • File and maintain company records or any other documents on the document retention system on the shared drive and Blueprint. Ensure internal corporate records of relevant overseas entities are complete, shared and reviewed
  • Coordinate and prepare responses (including extracts from group structure charts) and documentation to KYC requests from the Firm's clients
  • Prepare agenda and meeting packs, attend and minute any committee meetings as may be requested by the Company Secretary. Manage the Board and committees' diaries
  • Liaise with notaries, external auditors , foreign registrars and company secretarial agencies
  • Deputise and provide assistance to the Company Secretary or Assistant Company Secretary
  • Undertake any project work as requested by the Company Secretary
  • To be alert to Conduct Risk issues, specifically the risk of harm to client interests, market integrity and/or competition in financial markets due to inappropriate practices or behaviours across the firm
  • Filings at Companies House and equivalent in foreign jurisdictions
  • Research where required on such things as capital reductions, ownership change, dividend distribution, etc.

Skills / experience required:

  • Proven knowledge, understanding and experience of company secretarial work
  • Experience of and ability to minute committee meetings and draft resolutions
  • Good Microsoft Office (including Excel) skills
  • Experience of Blueprint or equivalent company secretarial record system preferred
  • ICSA qualified or working towards ICSA qualification preferred

Personal attributes:

  • Excellent interpersonal and communication skills
  • Excellent organisation and follow through
  • A team player with a proactive attitude

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