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Contract Support Administrator

Zoek Pin Farnborough, Hampshire, England

£20000 - £24000/annum

Permanent (Full time)

Recently Posted

Position - Contract Support
Location - Farnborough
Reporting to - Contract Manager

Desired Experience & or Qualifications

  • Previous experience of working within a Facilities Management environment

  • Experience of using a CAFM System (Concept, Maximo etc)

  • Must be IT Literate: fully competent with PowerPoint, Word, Excel, PDF files and e-mail.

  • Excellent organisational & interpersonal skills

  • Strong written and verbal communication skills

  • Ability to work unsupervised, take responsibility and make decisions.

Typical Duties
Our client is an international facilities management provider who is currently seeking a candidate with excellent administrative skills to work in a Contract Support capacity. You will be responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business.

We are seeking someone with a structured way of working, prioritising workloads and managing their tasks in a clear and consistent manner with high attention to detail. Previous experience of working within an FM environment is essential, the role will involve;

  • Prepare, attend and actively participate in monthly Contract Review meetings.

  • Plan and arrange Subcontractor call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.

  • Create monthly Customer Report with Contract Manager.

  • Ensure use of Preferred Suppliers is maximised and best practice “better buying” is in place with the ability to challenge supplier pricing

  • Review Subcontractor performance and feedback through appropriate systems

  • Ensure company systems are in use and kept updated

  • Ensure integrity of financial transactions for contract.

  • Attend and actively participate in weekly finance meeting with contract manager / subcontractors / Clients.

  • Create/raise Extra Works jobs.

  • Create accurate POs in a timely manner.

  • Regularly review and process supplier invoices.

  • Raise sales invoices in line with company deadlines at the correct margin.

  • Run and review P&Ls Monthly and influence P&L result.

  • Run and review WIP reports at least weekly.

  • Run open purchase order report weekly and review all open orders weekly.

  • Maintain notice boards on site (including QHSE).

  • Ensure QHSE documentation is maintained and readily available using relevant systems . Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.

  • Monitor and maintain the attendance planner / shift calendar

  • Collate and process timesheets and expenses weekly.

  • Maintain people records such as new starters, leavers, absence and any changes in staff.

  • Communicate effectively and build/maintain relationships at all levels with internal and external customers

  • Answer calls and emails in a professional and timely manner.

  • Any other tasks deemed commensurate to the level of the role.

Remuneration Package
Annual salary £20,000 - £24,000 per annum (subject to skills, qualifications and experience), 20 days annual leave, company pension

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