HR Administrator

Zoek Pin Middlesbrough - This Area Only


Contract (Full time)

Recently Posted

Baltic Recruitment are currently recruiting for HR Administrator, working for a Structural Steel Companybased in Stokesley.As a direct result of our client's continued successes and increased demand in products, the business has identified the need for additional HR Administrator to join the existing team on a 3 month contract.

HR Administrator Responsibilities;


  • To administer starter/leaver processes, including all documentation, including processes and exit interviews.
  • To maintain and update electronic and hard copy personnel records on Breathehr containing all employment-related information including absence, holidays, starters, leavers and training records.
  • To prepare all letters or contracts for any changes to employee terms and conditions
  • Ensure all contractual payroll changes are reported on the appropriate payroll spreadsheet in time for the Finance team to process.
  • Produce a suite of reports from the HR System Breathehr, on a daily, monthly, quarterly and annually basis in relation to absence, payroll and Key performance indicators
  • In the absence of the HR Manager, to escalate issues of concern to the Group Managing Director
  • To provide general administration support to the HR department as required including telephone answering, scanning, photocopying and emails.
  • Produce monthly reports such as KPI's and other HR measures

Recruitment, selection and induction

  • Responsible for all administrative activities for the in house recruitment process, including:
  • Prior to the vacancy being advertised, work with the Hiring Manager to ensure the job description is fit for purpose and amend/update as advised
  • Liaise with external third parties in regards to advertisement
  • Prepare copy for the marketing department to advertise on our website
  • Books rooms/calendars as required and facilitate the interview process including any planned assessments of the candidates
  • Working with the Hiring Manager, agree interview questions and prepare the interview packs
  • Notify all unsuccessful candidates within a timely manner
  • Acting as point of contact for any candidate queries during the recruitment and selection process
  • Preparation of shortlisting and selection documentation for the HR Manager and Hiring Manager including printing/copying of CV, tasks etc.
  • Network with other organisations and external agencies to ensure commitment to achieving best practice working
  • Prepare contracts of employment and amendments to contracts for all staff as required using pre-drafted templates. Working closely with the HR Manager to agree salaries/changes and ensuring an audit trail is retained with sign off from the appropriate departmental director.
  • To undertake all required pre-employment checks as in line with legislation, updating and discussing with the HR Manager as appropriate.
  • To ensure all new starter paperwork is completed and relevant information provided to payroll and benefits providers for processing
  • To schedule the new starter induction process to ensure a smooth onboarding process for the new employee
  • To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with the General Data Protection Act.


  • Ensure all incremental pay increases have been applied prior to running payroll
  • Review previous months' absence. Ensure any open absences that cross over into a new month are closed and a new continuous absence is opened in the new month.
  • Ensure all necessary contractual payroll changes, including starters and leavers, are completed
  • Support the finance department as required with checking payroll output before approval by the Group FD


  • Understand and comply with the policies and practices within the HR department
  • To support the HR Manager with the development and implementation of projects as required

Qualifications and Training

Working towards CIPD level 3 or qualified by experience


Previous HR Administration experience essential


  • 28 days holiday a year
  • Free onsite parking

If you're interested in this role, please apply now to forward an up-to-date copy of your CV, or call us on

If this job isn't quite right for you but you are looking for a new position, please contact us to see how else we can help.

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