Branch / Site Coordinator
Lambeth, Greater London, England
21200.0000 - 23200.0000
Permanent (Full time)
As Site Coordinator, you will be the face of Ingeus and a warm welcoming face for our participants upon arrival. Supporting our operational team daily, managing site activities, greeting, and directing participants, as well as the daily co-ordination tasks within your site. You will be required to run the reception desk, deal with email, and telephone queries in a timely and professional manner as well as
ensuring the smooth running of all facilities in the office including the management of meeting rooms and associated requirements. Manage all administrative needs including the ordering and distribution of general office needs such as stationery.
Answering the telephone and accurately recording messages
Ensure there is sufficient meeting space for internal staff and external visitors.
Responsible for the maintenance and booking of all meeting rooms and associated equipment within the office
Organise catering requirements for meetings as required.
Responsible for ensuring that the office tidiness standards are maintained
Responsible for ordering and maintaining an appropriate stock of stationery for the office.
Responsible for the maintenance of all office equipment and liaising with suppliers
Support with the tracking and reporting of Fire Marshalls, First Aiders and Evac Chair Training on site, organising training, where required.
Distribute all incoming mail to relevant staff and departments within a timely manner.
Support regions with arrangements for Petty Cash paperwork
To support the Regional Director with effective management of operational activity.
Support with organisation of internal and external events
Maintain a well-organised, electronic, and manual filing system
Ensure all sensitive information is held securely and remains confidential in line with data security policies and procedures.
- Previous front of house receptionist or host experience in a busy professional environment.
- A strong communicator with the ability to communicate at all levels.
- Excellent organisation, time management and IT skills including MS Office.
- Experience of coordinating events
- Relationship management
- Customer service experience
- Ability to work under pressure in a busy environment.
- Good level of literacy and numeracy.
- Attention to detail.
- Ability to create and maintain accurate electronic and paper records.
As an Ingeus employee, you will have access to a range of benefits including:
- 25 days annual leave plus bank holidays
- Life insurance
- Private medical care
- Company pension
- Online discount shopping
- Additional leave for personal development and community volunteering
- The opportunity to buy extra perks such as extra annual leave, critical illness cover, dental insurance, discounted gym membership, wellbeing services and more.
Part of international human services provider, APM Group, Ingeus is all about people and our mission is to enable better lives. We specialise in creating and delivering employment, health, justice, and youth services. Every day our teams across the UK help people improve their employment, skills, and wellbeing. We’re purpose-led, passionate and proud to work with our colleagues, customers and communities to drive social change.
At Ingeus, we value diversity and inclusion and actively encourage applications from everyone, including those that are underrepresented in our workforce. We promote equality of opportunity in all aspects of employment, including a positive working environment. We are a Disability Confident Leader, a Mindful Employer, a Stonewall Champion, and we’re committed to the Armed Forces Covenant.