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Facilities Services Administrator

Wantage, Oxfordshire

£18000 - £20000 per annum


My client in Wantage is looking for a Facility Service Administrator to provide support to the facility department looking after Reception, Helpdesk, Shared Services, office Administration and the Post.

Key Responsibilities:

  • Work effectively with other business sectors and support functions to promote and facilitate the achievement of company and corporate objectives.

  • Greeting visitors and answering the switchboard as detailed in work instructions.

  • Issuing Visitor passes and registering visitors to site.

  • Issuing Site passes as per instructions.

  • Answering Site Emergency Phone.

  • Produce reactive and planned Helpdesk jobs.

  • Attach and maintain all records associated with the planned and reactive services tasks contained within the Facility Services database.

  • Administer the Facility Services database, maintaining key information for the database to function which includes creation and maintenance of database registers (e.g. assets, staff names, contractors names, contact details etc) Creation and maintenance of new and existing planned maintenance schedules and Archiving database records.

  • Administer Asset Folder.

  • Complete administration of TABS system

  • Administering New Works process including quotes and purchase orders.

  • Prepare weekly reports for Management.

  • Assist in Shared Services functions, including scanning of all invoices

  • Sorting and delivering post to the various Departments.

  • Franking outgoing post and send Courier mail to meet daily deadlines.

  • Assisting in the telecommunications services to the Site.

  • To ensure all relevant Health and Safety issued are complied with.

  • Accept and respond to any reasonable request to perform tasks not specifically contained within this document and carry out reasonable requests.


  • Good understanding of general H&S in the workplace.

  • Good level of verbal and written communication skills.

  • A good level of IT skills.

  • Ability to work under pressure and use own initiative.

  • The ability to communicate and work effectively with customers, employees and teams at all levels.

This is 40 hours a week, Monday to Friday, salary offered is £18k £20k. If you are interested in applying for this position please send your cv or call#########

Posted 31 days ago

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