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Finance Assistant

Milton Keynes, Buckinghamshire

£22000 - £22500 per annum

Temporary

Main responsibilities

FINANCE

Responsible for checking expense claim forms (both online and hard copy forms) from Faculty staff including validating receipts, calculations and details and refers back to claimant should there be a query. Refers to Manager (Finance) where appropriate.

  • Within guidelines agreed by the Manager (Finance), responsible for monitoring designated budgets and assisting the Manager (Finance) in producing the quarterly forecast for these budgets and alerting the Manager (Finance) to any yearend accruals/prepayments.

  • Liaising with appropriate contacts in the Finance Division and elsewhere to resolve queries.

Acting as point of contact for staff in the Faculty regarding enquiries in relation to travel and subsistence, consultancy contracts and other financial and procurement matters.

CONSULTANTS

Views records to ascertain when payments are due and ensure payments of fees and expenses are set up correctly, ready for authorisation by the Manager (Finance). Responsible for checking of consultancy payments on the Universitys financial system, Frodo, checking anomalies with Finance. Daytoday contact with Contract Managers, Consultants and Finance Staff Payments for contract details and corrections regarding payments to the consultants

Main responsibilities

FINANCE

Responsible for checking expense claim forms (both online and hard copy forms) from Faculty staff including validating receipts, calculations and details and refers back to claimant should there be a query. Refers to Manager (Finance) where appropriate.

  • Within guidelines agreed by the Manager (Finance), responsible for monitoring designated budgets and assisting the Manager (Finance) in producing the quarterly forecast for these budgets and alerting the Manager (Finance) to any yearend accruals/prepayments.

  • Liaising with appropriate contacts in the Finance Division and elsewhere to resolve queries.

Acting as point of contact for staff in the Faculty regarding enquiries in relation to travel and subsistence, consultancy contracts and other financial and procurement matters.

CONSULTANTS

Views records to ascertain when payments are due and ensure payments of fees and expenses are set up correctly, ready for authorisation by the Manager (Finance). Responsible for checking of consultancy payments on the Universitys financial system, Frodo, checking anomalies with Finance. Daytoday contact with Contract Managers, Consultants and Finance Staff Payments for contract details and corrections regarding payments to the consultants

OTHER DUTIES

If required, responsible for the production, coordination and collation of documents required by the Manager (Finance). In the absence of the Manager (Finance), deals with urgent matters on his/her behalf, using initiative and discretion. Provides assistance to the Manager (Finance) in procurement and presentation of data relating to areas of Faculty business. Maintaining and updating procedures and information sheets relating to responsibilities of the post. Using a range of University programmes and software applications, especially Excel, Word and Outlook, on a daily basis. Also conducting various day to day office duties such as dealing with the Teams post, inbox queries and archiving/filing. Works collaboratively with others in the Deanery team and makes an active contribution to the wider work of the Deanery and Faculty. Undertakes other such duties within the Faculty as reasonably required.

Posted 32 days ago

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