Temporary Administrator

Zoek Pin Reading, England

Temporary (Unspecified)

Posted 6 days ago

Ellis Knight is excited to be working with one of the UK's best-known property developers. From family friendly neighbourhoods to slick city apartments, our client commits to building lasting communities with a focus on sustainability.

We are seeking a Commercial Administator to support on a project for a minimum of 2 months, with potential to be extended longer. You will have excellent administrative skills in order to provide support to the Commercial team.

RESPONSIBILITIES AND ACCOUNTABILITIES

  • Support the Commercial Lead with his/her diary management and meetings, assisting with producing meeting minutes.
  • Create payment forms to suit payment application as agreed by the commercial team.
  • Input payments into Xpedeon as per the agreed stages, agreed by commercial/site teams. (Xpedeon training can be provided).
  • Type up pay less notices in accordance with payments made.
  • Update payment trackers to monitor payment progress and ensure payments are made in a timely manner.
  • Raise Site instruction forms for commercial/production sign off. Details to be provided by the commercial team.
  • Updating contractor forecast trackers in relation to site instructions raised to keep the trackers up to date.
  • Assisting with collating and listing out documents for tender enquiries.
  • Updating PSI (order procurement) Tracker.
  • Formatting and inputting excel documents to be used as a payment tool (White cards and addendums).
  • Organising and filing of paperwork - keeping all files and folders up to date. To include assisting with backlog of filing to be completed.
  • Answering phones professionally, taking messages and transferring and screening calls.
  • Making sure all files are kept up to date, presentable and accessible at all times.
  • Organising meetings, managing the meeting room bookings/calendar and preparing refreshments for all meetings when required.
  • Preparing, typing and distributing minutes for meetings in a timely manner.

PERSON SPECIFICATION

  • A minimum 2 years' experience in an office based environment preferably within a Construction, Build or Property environment
  • Professional and efficient approach
  • Flexible and proactive
  • Ability to work on own initiative and generate solutions
  • Good organisational skills, including attention to detail and ability to prioritise own workload
  • Good knowledge of Microsoft Word, Excel and Outlook.
  • Ability to work to tight deadlines
  • Approachable and friendly attitude
  • Keen to deliver excellent service to the team

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