Admin Assistant

Zoek Pin Blackpool, England

Permanent (Unspecified)

Posted 34 days ago

Our clients are s the region's largest business membership organisation, due to winning a new contract has various positions available, one of them being an experienced Admin Assistant.

Supporting a team and reporting directly to the Research Project Manager you will be responsible for a variety of tasks related to organisation and communication in addition to managing confidential and time sensitive material. You must be familiar with a variety of the field's concepts, practices, and procedures.

You must have the ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

General Responsibilities:

Answer and direct phone calls.

Organise and schedule meetings and appointments.

Maintain contact lists.

Produce and distribute correspondence memos, letters, faxes and forms.

Assist in the preparation of regularly scheduled reports.

Develop and maintain a filing system.

Provide general support to the LSIP team.

Provide information by answering questions and requests.

Take dictation.

Research and creates presentations.

Generate reports.

Contribute to team effort by accomplishing related results as needed.

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Write letters and emails on behalf of other office staff.

Book conference calls/virtual meetings.

Handle sensitive information in a confidential manner.

Take accurate minutes of meetings.

Coordinate office procedures.

Reply to email, telephone or face-to-face enquiries.

Develop and update administrative systems to make them more efficient.

Resolve administrative problems.

Receive, sort and distribute the mail.

Answer telephone calls, take messages and pass them on.

Manage staff appointments.

Oversee and supervise the work of junior staff.

Greet and assist visitors to the office.

Photocopy and print out documents on behalf of other colleagues.

Essential experience and skills:

Proven admin or assistant experience.

Knowledge of office management systems and procedures.

Excellent time management skills and ability to multi-task and prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organisational and planning skills.

Proficient in MS Office.

Verbal Communication.

Office Administration Procedures.

Typing Skills.

Attention to Detail.

Accuracy.

Multitasking.

Telephone Skills.

Teamwork.

Discretion and Judgement.

They are hiring for roles based in their Blackpool office but the role may involve some travel to other offices and to external locations.

The role will initially be offered on a 6-month fixed term contract which may be extended. The opportunity to extend & develop your career further with them may arise dependant on the success of the project and your contribution to it.

Clayton Group is acting as an Employment Agency in relation to this vacancy.
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