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Personal Assistant

Zoek Pin Livingston, West Lothian, Scotland

£12.13 per hour

Permanent (Full time)

Pertemps are recruiting for a Personal Assistant / Administrator to join one of our clients on a temporary basis in January 2021.

  • Starting January 2021
  • Homeworking due to current circumstances
  • 37 hours per week - £ per hour
  • 3 month temporary contract with a potential 3 month extension

You must hold a Disclosure Scotland dated within the last 12 months

Key Responsibilities

  • Monitoring and managing the Chief Executive/ Director's mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up;
  • Providing telephone support for the Chief Executive/ Director and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed
  • Actively managing the Chief Executive/ Director's calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct;
  • Proactive and forward planning of the Director's time, ensuring urgent matters are identified and highlighted as soon as possible;
  • Providing secretariat support at team and stakeholder meetings for the Chief Executive/ Director, providing logistical support, commissioning and organising relevant briefing packs;
  • Obtain relevant management information and reports as and when necessary

Essential Skills

  • Excellent organisational skills and ability to work using your own initiative.
  • Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
  • Experience of providing administration support to senior leaders.
  • Experience of working in a fast paced office environment, proficient in the use of Outlook, Word and Excel IT package.

If the above ticks all the boxes, please apply online now!

Posted 44 days ago

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