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Junior Personal Assistant

Zoek Pin Worthing, West Sussex, England

£25000 - £35000/annum

Permanent (Full time)

Posted 2 days ago

Location: Worthing

Salary: Up to £35k (depending on experience)

Hours: Monday to Friday hrs

The role of the Junior Personal Assistant will include:

Efficient management of busy Executive's Office with contact at Director level, internal, external and international.
Prepare and type Board Reports, including presentation material to be shown to the Executive Board.
Execute decisions on behalf of Director in his absence.
Organise executive management meetings and arrange executive schedules as necessary.
Utilise / create spreadsheets on behalf of the Director.
Proficient shorthand, typing and organisational skills.
Attend Management Meetings to take minutes / Action items. Produce Agenda's and prepare papers for Management Meetings.
Oversee all general office duties and understanding confidentiality as necessary.
Field all incoming telephone calls, prioritise / action post and emails on behalf of the Director. Application of new systems including electronic mail, networking and document transfer.
Raise expense claims, organise dining reservations and make travel arrangements on behalf of the Director.
Ability to work on own initiative, communicate effectively at all levels, and able to work under pressure to tight deadlines.
Full cover for other PAs as required during periods of absence including lunch breaks and when away from her desk

The successful Junior Personal Assistant will require:

1- 4 years PA/ similar experience
Comprehensive computer literacy skills are essential - Word, Excel, PowerPoint, Outlook, Access
Excellent Communication , Organisational and Numerical skills are essential
Creativity and the ability to work using own initiative
Ability to work under pressure and to deadlines is essential

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