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Office Manager

Zoek Pin - Lewes, East Sussex, England

£25000/annum

Permanent (Full time)

Our highly established, professional and technical based client is seeking to recruit into a brand new role within the business, of Office Manager. This is an excellent opportunity to join a successful and growing business. Due to rural workplace location you must have your own transport and hold a full UK driving licence
MAIN PURPOSE OF THE JOB
A new role, the Office Manager will assist the Managing Director in managing resources. This will include responsibility for HR processes, managing admin personnel, and overseeing facilities management at our clients two operating sites
ROLE AND RESPONSIBILITIES
The Office Manager acts as a general assistant for the MD. Key tasks include:
Diary and travel management.
Organise and participate in meetings, typing the agenda and taking minutes.
The Office Manager is responsible for ensuring that adequate facilities are in place for the efficient running of the business.
Key tasks include:
Ensure compliance with existing contracts and negotiate new contracts with landlords and agents;
Allocate space within buildings efficiently to meet needs of the business;
The Office Manager will be responsible for administration of the facilities within the company - Key tasks include:
Carry out facilities management-related tasks for the company
Develop, review, and improve administrative systems, policies, and procedures;
Ensure office is stocked with necessary supplies and all equipment is working and properly maintained, arrange regular testing for electrical equipment and safety devices
Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, parties and training sessions
Overseeing special projects and tracking progress towards company goals.
The Office Manager oversees general administrative systems, such as data entry and record management. Key tasks include:
Manage online and paper filing systems and ensure data protection laws, such as GDPR, are being adhered to in relation to the storage of data.
Act as a Super User for SAP B1, overseeing the administrative staff who use SAP and ensuring they comply with processes for data entry, offering training and support in SAP where necessary
Work with IT to ensure business reports generated from the data records in SAP are full and correct.
The Office Manager assists the MD with HR issues. Key tasks include:
Review and update HR policies and ensure they are observed;
Assist with HR and associated staff appraisals and training;
Oversee the recruitment of new staff, ensuring that requirements for training and induction are complied with;
Ensure adequate staff levels to cover for absences and peaks in workload
Promote staff development and training;
Implement and promote equality and diversity policy.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
Degree in business administration or equivalent practical experience within the workplace
REQUIRED EXPERIENCE AND SKILLS
The successful candidate must have:
3+ years of experience in a related role;
Exceptional leadership and time, task, and resource management skills; Strong problem solving, critical thinking, coaching and interpersonal skills;
Proficiency with computers, especially MS Office;
Ability to plan for and keep track of multiple projects and deadlines;
PREFERRED EXPERIENCE AND SKILLS
Experience in using SAP B1 and generating reports from it
Experience in HR process and procedures
An understanding of GDPR requirements;
Superb opportunity to join an excellent business with great long term career security / prospects.
First Recruitment Services is acting as an employment agency on behalf of this vacancy

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