Business Support Partner
Templecombe, Somerset, England
Contract (Full time)
Business Support Partner
Templecombe - remote working unless required on site
£###### plus hols
Are you looking for a real challenge, looking after a Director and Sales Team, providing highly proactive business support and are able to continually demonstrate effective partnering with members of the Leadership Team first line and peers across our UK business?
You will need to be able demonstrate an ability to grasp the business values and behaviours quickly. Networking with key personnel (internal and external) and understand their Director’s and organisation’s aims and objectives.
You work will be autonomous and sometimes as part of a team, making sound calculated decisions on behalf of their Directors. In addition to business acumen, it is expected for you to act with discretion and confidentially at all times. and to provide and manage organisational support to other functions, programmes and sites
Supporting members of the Leadership team. Acting as your Director’s first point of contact with internal and external stakeholders.
Full autonomy of the Director’s diary to maximise the time focusing on the business priorities and to eliminate the waste.
Co-ordination of the organisation and preparation of meetings across multiple time zones, ensuring all materials are provided. In some cases taking ownership of the meeting producing agendas, reports, attending and participating in meetings and taking minutes or actions.
Managing complex travel itineraries and visas where necessary, ensuring that best route and value is obtained and monitoring budgets where required. Ensuring that all documentation and the relevant security processes are completed prior to travel.
High level email management for self and Director.
Marketing and events – organise, support and co-ordinate all aspects of internal and external events. Proficient in use of GCRM events management system for customer attendees.
Communications – writing and proof-reading communications on behalf of the Director, co-ordinating site communications plans and work closely with internal and external communications managers. Create and publish documents on the intranet, such as organisation charts
Supporting UK Lead and site initiatives – . Deputy Travel Manager role, actively participating at UK meetings and report updates and usage directly to Operations Director. Managing two-way communication with the Business Support Team and wider community, to ensure that travel processes, procedures and costs are delivered successfully.
Undertake ad hoc projects as directed by the BSM or Leadership team
Provide research where required, compiling reports, data and presentations to summarise findings
Be competent in undertaking ad hoc requisitions and other system procedures identified
Create, manage and champion policies and processes
Provide cover for other Business Support Partners during absence
Any other tasks as directed by the BSM
Demonstrates high level of business awareness, excellent communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities
Able to prioritise workload and complete work within agreed timescales to outstanding quality requiring minimal rework/no rework.
Must be able to work independently as the Director will often be out of the office. Self-motivated and enthusiastic.
Have outstanding organisation skills. Ability to meet stretch deadlines and demands of the team. To be proactive in finding solutions to problems.
Ability to build relationships within the Business Support Community and actively promotes the value and positive perception of the team.
Able to deal with people at all levels of the organisation but predominately experience in dealing with senior business leaders and Directors.
Experience in virtual and digital technology
Handles confidential and sensitive information in a discrete and controlled manner.
Advanced skills in MS office software (Outlook, Word, Excel, Visio & PowerPoint)
Minimum 3 years’ experience as a PA to a Director or equivalent in a busy business environment. Knowledge and experience of supporting other business functions.
Morson is acting as a recruitment business in relation to this vacancy
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; travel itineraries; organising events and meetings;