Procurement - Process Improvement Manager
West Midlands - This Area Only
£50000 - £55000/annum Pension (6:12) + Health + 25 days
Permanent (Full time)
Overview of Role
Policy/ProcessProcurment Improvement Manager is responsible for working with the wider Procurement & Commercial teams to develop and manage procurement and commercial policies and processes and support them to carry out their duties effectively by creating an environment of continuous improvement.
Working for the publicly funded arm’s length management organisation which is delivering the New High-Speed Rail project in the UK this is a multi-billion-pound high-speed railway to directly link the city centres of: London, Birmingham, Leeds and Manchester. The Policy Improvement Manager supports a Procurement and Commercial team of 150 individuals and the role has interaction with Department for Transport (DfT) and Cabinet Office in relation to procurement and commercial policies and procedures.
The role is to provide good governance, assurance and Continuous Improvement to the Policies and Procedures for Procurement and contract management ensuring the process are fit for purpose altering when necessary, adding to processes as new directives come down from DFt & government (such as Carbon & climate change), making process more efficient or robust as necessary, lesson learnt reviews and making changes accordingly. Feeding into company’s Integrated management systems providing policies, processes, governance, approvals, Continuous Improvement (both transactional and strategic CI).
The office location is Birmingham Snowhill they operate a flexible hybrid working model with plans to be working 5 days a fortnight from the office; however, they will take into account the current state of the pandemic. Overall this is a very flexible modern employer and looks to accomadate not to dictate.
Duties & Responsibilities
* To be responsible for managing the development and improvement of a robust, auditable and transparent Procurement, Commercial and Contract Management system (Procure to Pay Control Framework), that ensures policies, process and templates are developed to support the need to source, select, manage and deliver the diverse range of works, good and services required by HS2.
* To be responsible for assisting with the implementation and management of measures and review processes to protect HS2 and the commercial programme from non-compliance from Procurement regulations and commercial policies and procedures, inconsistencies of approach to the market, and conflicts of interest.
* To be accountable the delivery of change initiatives from identification through to delivery including approvals and Procure to Pay Control Framework updates.
* To be responsible for delivering process improvement workshops to identify ideas and solutions to support the delivery of greater efficiency through the identification of better ways of working.
* To be responsible for facilitating Lessons Learned reviews and feedback process improvements into the Procure to Pay Control Framework and commercial policies and processes.
* To be responsible for the delivery of Policy and Process training within the directorate and the wider teams as identified.
* To be responsible for regularly liasing with the Department for Transports (DfT’s) Virtual Procurement Policy Team (VPT) regarding updates to Government procurement and commercial policies and procedures and ensuring any updates are communicated to the relevant teams.
* Actively promoting and embedding Equality Diversity and Inclusion (EDI) in all your work. Supporting and complying with all organisational initiatives, policies and procedures on EDI.
What that are looking for?:
The essential experience is for a Procurement or Contract Manager who has worked and has good knowledge of OJEU procurement legislation and in addition have understanding of Utility Contract Regulations (UCR) or public contract regulations (PCR). You will have a genuine interested in forming policies and procedures and ideally have some related experience or knowledge of continuous improvement. Your procurement or contract management experience could come from any sector (indirect, construction, equipment), although it would be useful if you have worked for an arms length public body such as Network Rail, Highways England, TFL OR regulated industry Water Authority, DNO, National Grid or government department of local authority.
* Analytical skills with the ability to review and present improvements to processes, procedures, templates and systems
* Ability to produce and present high quality and consistent documents and reports for a variety of audiences
* Ability to prioritise and organise workload
* Ability to manage and facilitate meetings and workshops with internal colleagues and/or suppliers to achieve desired outcomes
* Ability to develop and maintain positive stakeholder relationships across the organisation
* Understanding of procurement and contact management processes either using Public Contract Regulations (UCR) Or Utility Contracts Regulations (UCR).
* Knowledge of applicable EU and UK procurement legislation (OJEU) Official Journal of the European Union
* Understanding of continuous improvement methodologies and process mapping.
Type of experience:
* Experience of working within a procurement, contract management or commercial structure
* Experience of systems and reporting applications
* Experience of managing the gathering and analysing information from multiple stakeholders and sources