HR Assistant - Permanent within the Banking Industry

Zoek Pin East London, Greater London, England

32000.0000 - 33000.0000

Permanent (Full time)

Posted 10 days ago

REED HR are currently looking to recruit a HR Assistant for a Bank in London

The objective of the HR department is to advise, support and partner with the business, enabling the Bank to achieve its strategic mission and goals. HR department serves all business lines and support functions across the Bank.

HR Operations covers a wide range of processes in the People lifecycle, which includes Onboarding, People data management, Off-boarding, Payroll, Absence management, HR and Compensation management and service delivery, including MyHR systems support.

This function works in partnership with other HR divisional teams to provide excellent customer services and benefits management to people and people managers. Ensuring enhancement to new HR processes and initiatives to enhance HR operations and service delivery.

Job Purpose

This job sits in HR Operations, serving people in UK and Ireland. The job holder is responsible for delivering a professional HR administration service to all staff:

Essential Responsibilities:

• First-line support for internal/external HR queries via the HR mailbox and administrating the AskHR Tool

• Administration of the onboarding process (inclusive but not limited to)

­ production of employment contracts

­ liaise with onboarding candidates

­ pre-employment screening process

­ arrange candidate start dates

­ 1st day induction for new joiners at 1 Lothbury/Cannon Street

• Support and administer the employee life cycle processes, such as:

­ employee movement / addendum processes

­ end of probation compliance

­ mail merges – . salary review / bonus review / SMCR processes

­ reference Letters

­ right to work compliance

­ end of fixed term contract compliance

­ leaver process

Maintain employee records in MyHR to drive payroll:

­ Starters & Leavers

­ Employee Changes, transfers, promotions, secondments records

­ Salary / allowances records

­ Family Friendly Leave records

­ Performance Management records

• Minute taking - ER meetings with HRBP’s and HR Department meetings

• Maintain relevant HROp trackers

• Generate weekly Staff Movement notifications

• Participation in HR Projects

HR Generalist Responsibilities:

• Guide and educate employees on HR related policies

• Conduct Family Friendly meetings along with relevant administration

• Support the Head of HR Op’s maintain templates and processes

• Work with HR Policy owners to keep policies and processes up to date.

General HR:

• Identify process improvements to ensure maximum optimization of the work flow

• Ensure all work processes meeting audit requirements

• Relevant data sharing for internal processes

• Maintain HR filing system electronically / paper files

• Work with colleagues collaboratively

• Maintain HR department operational processes, fixed assets, invoice recording, etc.

• Prepare / collate HR quarterly newsletter

Expatriate Administration 

• Expatriates induction process, including police registration, NI application etc, completion of all new starter forms etc including details of accompanying family

• Prepare expatriate staff assignment letters

• Relevant expat admin support

Head Office Reporting

• Translation of all incoming and outgoing documents

Person specification

• Relevant HR qualification/studying towards

• Experience in Banking Industry

• Flexible, pro-active and able to multi-task

• Professional and credible

• Able to deal with staff at all levels

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