Bid Coordinator

Zoek Pin London, Greater London, England

£30000 - £35000/annum

Contract (Full time)

Posted 3 days ago

Morson Talent are delighted to be working with UKPN who are looking to add a Bid Coordinator to their existing team. The Bid Coordinators main function is to ensure the smooth administration and operation of the bid and requiring well developed people management skills to produce a collaborative and productive working/team environment.

The role requires significant administration experience in a bid / tendering environment. Day-to-day contacts include peers and subordinates of the manager. The role requires an understanding of bid production and management and an appreciation of project management in order to fulfil the time and quality expectations.

PRINCIPAL ACCOUNTABILITIES:

Develop and maintain bid briefing documents ensuring timely production of bid brief and its maintenance throughout the bid process
Maintain all appropriate bid project plans
Day to day project processes for appropriate bids
Prepare non technical documents for appropriate bids
Proposal support: assisting the Bid Manager in all elements of the proposal process, reviewing proposals in conjunction with the Bid Editor/Bid Writer and coordinating inputs from others.
Carrying out the tender production process: converting documents into adobe PDF, printing and binding the final document
Develop and maintain the core team time systems for all bids. Collating Time sheets to ensure all time accrued on the bid has been captured
Monitoring the Client external portal: daily website checking, reviewing responses and uploading technical queries on behalf of the company
Responsible for all meeting room bookings and managing daily team movements.

SKILLS, QUALIFICATIONS AND EXPEREINCE:

Essential

Excellent communication skills; both written and verbal
Strong attention to detail skills
Demonstrable Organisational skills
Able to demonstrate commitment of working to and meeting tight and demanding timescales
Flexibility in relation to hours of work
Excellent working knowledge of MS Word, PowerPoint and Excel
Attention to detail
Ability to take minutes
Experience of dealing with senior managers
Writing, editing and proof reading
Template setting
Page layout design
Graphic design
Working knowledge of Microsoft Project and / or Microsoft Visio
People management, care, communication, negotiation skills.

Desirable

Project or Programme administration experience
Tender / Bid Final Document Production experience
Knowledge of Risk Management systems
Knowledge of Health and Safety Systems

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