Junior School Music Administrator

Zoek Pin Dulwich, Greater London, England

Permanent (Part time)

Posted 43 days ago

Job Title: Junior School Music Administrator

Terms & Conditions: Part-time (term-time only, plus 7 days throughout the year)

Hours - 08:30am –

Salary**:** £20,000 - £24,000 (full time equivalent)

Responsible to: Headteacher, Junior School

Date of Commencement**:** From: 1 January 2022

Scope of role:

The post holder will take responsibility for all administerial jobs within the Music Department and will work alongside the Head of Music to ensure the smooth operation of the department as an entity and as a central part of a busy wider school organisation.

Main areas of responsibility:

  • Supporting the Head of Music in her duties of overseeing the strategic development of the Music Department.
  • Supporting a large team of Visiting Music Teachers (VMTs).
  • Co-ordinating instrumental lessons including scheduling timetables; liaising with VMTs, parents, staff, pupils and the Senior School Music Department Music Co-ordinator; lesson applications; instrumental hire; and room allocation.
  • Assisting in the organisation and running of all Music events throughout the year including, but not limited to, the Carol Concert, recitals, assemblies, Music Week, Open Week, VMT parents’ evenings, Founders’ Day, Open Morning and other events. Attendance required at events.
  • Organisation and running of ABRSM examinations and rehearsals.
  • Coordinating and assisting with a wide range of weekly music clubs.
  • Working closely with the Finance Department and co-ordinating the submission of fees and purchase invoices, billing and termly VMT claim forms.
  • Overseeing the purchase, maintenance and hire of a large number of instruments owned by the department.
  • Maintaining the music library.
  • Ensuring the consumables within the department are maintained including sheet music, stationary, reeds, strings, etc.
  • Assisting the Head of Music as required with editing instrumental music reports to parents.
  • Provide all admin support to the Head of Music as required.
  • Organise invitations to events as required by the Headteacher.
  • Any other reasonable duties requested by the Headteacher or Head of Music.



  • Adept at using a range of Microsoft programmes, including Word, Excel and Power Point.

  • Highly IT literate.

  • Ability to learn new IT systems as needed.

  • Music Degree

  • Ability to play a musical instrument.

  • Interest in playing as part of VMT ensembles at Music events.

  • Working knowledge of iSAMS, TEAMS.


  • Experience in creating schedules and timetables that take into account a variety of activities within a school or organisation.

  • Experience in booking and running ABRSM examinations.


  • Impeccable record keeper.

  • Outstanding organisation skills with an ability to anticipate possible issues ahead of time.

  • A keen eye for detail and maintains an exceptional standard of work.

  • Enthusiastic, energetic and creative.

  • A flexible thinker.

  • Take initiative and implement forward-thinking strategies within the department.

  • Excellent communicator both orally and in written form.

  • A passion for music and music education.


  • Warm, compassionate, positive, empathetic, and with a good sense of humour.
  • A love of children of all ages.
  • Total commitment to the school’s ethos and School Strategic Development Plan.
  • Committed to diversity, inclusion and anti-racism in the School community
  • Committed to safeguarding and promoting the welfare of children and young people.
  • A satisfactory Enhanced Disclosure from the DBS.

JAGS is committed to equality of opportunity, diversity and inclusion in our school community. Safeguarding and promoting the welfare of children and young people are at the heart of everything we do and JAGS expects all staff and volunteers to share this commitment. An enhanced DBS report will be required for the successful candidate

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