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Executive Assistant to CEO - Global Tech SaaS Brand

Zoek Pin New York, NY, USA

$80,000 - $100,000 + Competitive Benefits Package

Permanent (Full time)

Excellent opportunity for a bright, super-efficient and experienced Executive Assistant at the top of their game to support the CEO of this international data-intelligence tech brand. The role is fully-remote and can be based anywhere in the US Eastern Time Zone. Likely catchment areas include New York, New Jersey, Boston, Philadelphia, Atlanta... To be considered for this post you will need:

  • 5-10+ years CEO EA experience
  • Ideally have worked for a top Tech company or fast-scaling Tech start-up
  • Ideally Fluent French (Not essential)

Check? Read on…

Role Info:

Executive Assistant to CEO | Global Data-Intelligence Tech SaaS Brand
100% Remote US / EST Zone | $80,000 - $100,000 + Competitive Benefits Package

Executive Assistant Main Responsibilities and Tasks:

  • Manage complex scheduling and extensive diary management, as well as management of content and flow of information to all senior leaders
  • Opening, sorting, and distributing incoming calls, emails, and other correspondence
  • Organize and schedule meetings. Prepare meeting agendas, perform research for meetings, and take effective minutes during meetings
  • Performing general administration/office duties as required
  • Maintain the electronic filing system, and ensure all processes and software are up to date
  • Filing and retrieving corporate records, documents, and reports
  • Liaise with internal and external executives on various projects and tasks as required
  • Maintain a strong working relationship with all departments throughout the organization
  • Prepare and deliver monthly reports
  • Making travel arrangements as required
  • Translation of documents into French as and when required
  • Preparing financial statements, reports, memos, invoices, letters, and other documents as and when required
  • Researching and conducting data to prepare documents for review and presentation
  • Reading and analyzing incoming memos, submissions, and distributing them as needed
  • Liaise with employees on behalf of the CEO
  • Plan and direct work to ensure that the CEO priorities are met, organizational goals are achieved, and best practices are upheld
  • Organize media appearances and events as required
  • Liaise with external clients and business guests
  • Maintain professionalism, strict confidentiality, and exercise discretion at all times

About You:

  • 5-10+ years’ experience as an Executive Assistant to CEO
  • BA/BSc qualified or equivalent
  • Previous experience working for a Tech firm
  • Ideally fluency in French (desirable, non essential)

Personal Attributes and Other Requirements:

  • Excellent interpersonal skills
  • Excellent problem-solving skills
  • Ability to work well under pressure
  • Excellent attention to detail
  • Excellent communication skills
  • Excellent organizational skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Professionalism and Confidentiality

Interested? Apply here for a fast-track path to the Hiring Manager

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.

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