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Directors PA & Office Manager

London, Greater London, England

Permanent

With offices in London and the US, the AS&K Group offers medical communications with a global vision. We work with some of the worlds largest pharmaceutical, biotechnology and medical device companies to develop creative solutions that inspire change, influence clinical practice and improve patient outcomes. We are currently looking for an outstanding individual to support our twoSenior Directors and take responsibility for Office Management. This hybrid role will suit a highly organisedindividual looking for a varied challenge! Communication is key in this role as you will be working across the Companywith other members of staff, including HR, Finance and Operations.

Responsibilitiesinclude:

  • Support two Senior Directors:
    • Diary management
    • Screening and managing all correspondence
    • Extensive travel arrangements including international flights, transfers, hotels, etc.
    • Liaising with global clients
    • Managing expenses
    • Organising internal and external meetings
    • Background research
    • Document preparation for meetings
    • Meeting minutes
    • General administrative responsibilities
    • Acting as an ambassador for the Directors within the Group
    • Additional projects
  • Office Management
    • Oversee responsibility for Reception
    • Oversee responsibility for Facilities
    • Oversee responsibility for Office management
    • Lead member of the Social Committee
    • Oversee responsibility for H&S including fire extinguisher contract
    • Manage office cleaning contract
    • Manage office supplies contracts, including water dispenser and kitchen supplies
  • Other responsibilities as required

Experience/skills:

  • You must have proven PA experience at a senior level
  • Excellent written and oral communication skills
  • Excellent organisational skills
  • Keen interest in the pharmaceutical industry and science communicationis advantageous but not essential
  • Flexible and calm under pressure
  • Good problem solving and decision-making abilities
  • Attention to detail
  • Ability to maintain confidentiality
  • Excellent IT/Office skills

Posted 10 days ago

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