Team Secretary

Zoek Pin Basingstoke, Hampshire, England

Permanent (Unspecified)

Posted 22 days ago

This local organisation located in central Basingstoke is looking for a Team Secretary to join their team. The ideal candidate will be a flexible team player, highly organised, enthusiastic and have commitment to quality and accuracy. You will someone who is looking to grow in the role

The hours of work are hours per week, 9am - 5:30pm, this can be made flexible 30 minutes either way. Possiblity to work from home for a proprtion of days per week (currently on a trial basis)

Main Duties

  • Dealing with day-to-day office administration needs (typing, phone calls, post, managing databases and office systems and supplies)
  • Meeting administration for Partners and Management Team
  • Organising events, courses, travel, accommodation
  • Assistance with report editing, typing, dictation, printing and compiling
  • Entering timesheets and expenses on Coretime
  • Managing website / email enquiries / conflict checks
  • Implementing new procedures and processes across the office
  • Assistance with Credit Control, monthly invoicing preparation and Purchase Orders
  • Key liaison with Office provider, addressing any issues, booking meeting space
  • Manage the office desk booking and parking systems
  • Ordering IT equipment, keeping asset registers, liaison with IT support
  • Assistance with Health and Safety management
  • Assist with HR tasks - recruitment processes, to include updating role profiles and job specifications, posting adverts and helping with the appointment processes, administration of new starters (providing office inductions and managing transition)

Role requirements:

  • Educated to at least A-level standard
  • At least 2 years previous equivalent experience
  • Strong IT Skills - MS Office, SAGE
  • Good telephone manner
  • Numerical
  • Higher organised and self motivated

If you do not hear back from a Consultant within 1 week of your application unfortunately, on this occasion, you have been unsuccessful.

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