Purchase Ledger Assistant

Zoek Pin Burgess Hill, West Sussex, England


Permanent (Full time)

Posted 14 days ago

Excellent opportunity to join a large and progressive organisation who continue to grow and expand as they take on additional business. They are seeking to recruit a Purchase Ledger Assistant on a permanent full time basis

Purchase Ledger Assistant

Burgess Hill

This organisation is operating on a hybrid working basis with 2 days per week in the office and 3 days per week working from home

Full time permanent role £23000 per annum plus good company benefits

Monday - Friday (Apply online only)

Purchase Ledger Assistant

Purpose of job

Responsible for checking, recording and processing of supplier invoices and employee expense claims to support the integrity of the company’s financial records.


Processing supplier invoices and credit notes

Accurate recognition of cost and liability in the company books

Maintenance of supplier relationships with suppliers being paid to agreed terms

Resolution of queries and disputes in a timely manner

Management of supplier statement reconciliations

Processing staff expenses

Working within the Finance team to ensure deadlines are met

Providing support to the Management Accountant & Financial controller with month end and year end reporting requirements


Submission of invoices and credit notes

Assisting with the maintenance of the Purchase Order system

Investigation of variances and corrective action

Production of KPI’s to aid the monitoring of departmental targets

Reconciliation of overhead and cost of sale supplier statements on a monthly basis

Raising ad-hoc and bi-monthly payment to supplier’s via BACS and electronic bank transfer

Daily recording of payments into the accounting system

Daily reconciliation of company bank accounts

Assisting with cash forecasting analysis

Liaison with supplier and internal departments for setting up new suppliers

Review of purchase ledger prior to month end with necessary action to clear debit balances

Support the review and settlement of employee expenses

Assisting with the ordering of stationery and ad-hoc supplies for the department

Production of monthly reports for the Financial Controller as required.

Experience & Knowledge required

Preferably studying towards an AAT qualification or qualified AAT.

Experience of taking ownership of and resolving supplier queries in a timely manner

Understands the purpose of the purchase ledger

Understands the effect of debit balances on the purchase ledger

Experience of using standard accounting packages to process supplier invoices and payments

Skills & abilities required

Fully conversant in Microsoft Office (Excel, Word, & Outlook)

Proven ability to work to reporting deadlines and effectively manage own workload

Ability to perform supplier statement reconciliations

Can demonstrate ability to build and maintain relationships with suppliers

Diligent with good attention to detail to ensure suppliers are charged according to agreed rates.

This is an excellent opportunity to join a superb organisation who continue to progress and expand

First Recruitment Services is acting as an employment agency on behalf of this vacancy

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