Administrative Professional - London based

Zoek Pin London, Greater London, England

Competitive

Permanent (Full time)

Posted 2 days ago

Job Summary:

Executive Insight, an award winning specialized healthcare consulting firm, has an interesting opportunity for an experienced Administrative Professional in our London office. Our ideal candidate identifies with our company values, enjoys building personal connections, is self-motivated, and thrives when managing diverse responsibilities and priorities.

Our administrative team members are a fundamental part of our organization, bringing us together to celebrate as well as supporting our ability to deliver exceptional work. This part-time (4 days a week) role will lead the functional admin responsibility in both locations as well as the day-to-day operations of our growing London office and ensure seamless support in both locations. This role will grow to have line management responsibilities of a Zurich team member. This role offers a wide scope of responsibilities including office management, admin process management, event and travel co-ordination, financial tracking and supporting new joiners.

Essential duties & responsibilities:

  • Acting as a resource and connection point for all employees regardless of status (in-office, hybrid or remote employees)

  • Acting as an ambassador of social life at Executive Insight; coordinating and promoting team social events, activities, and celebrations

  • Organising external company functions and events

  • Leading the development and maintenance of administrative processes

  • Ensuring and maintaining a healthy workplace

  • Managing the post & shipments, office equipment and supplies

  • Back up for employee travel and bookings

  • Admin support for HR functions

  • Keeping personnel records up to date

  • Organising induction programmes for new employees

  • Supporting invoicing and time management

Qualification & requirements:

  • Sociable and enthusiastic with a can-do attitude
  • Exceptional organisational skills
  • An ability to create structure behind the scenes
  • A hands-on and proactive attitude
  • Creative problem-solving skills
  • Excellent communication skills both written and verbal
  • Attention to detail
  • Previous experience at a growing organization
  • Willingness to travel to Switzerland and company event locations
  • Eligibility to work in the UK

Benefits

  • Competitive Salary
  • Pension
  • Medical insurance and Dental
  • Several team events, dinners and activities in the UK, Zurich, and holiday locations (when travel is allowed!)
  • Cycle-to-work scheme
  • We close the office over Christmas!
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