Team Secretary - Part Time

Zoek Pin West Heath, Birmingham, England

£23000 - £25000/annum pro-rata

Unspecified (Part time)

Recently Posted

Are you an experienced PA/Secretary with experience of supporting large teams? Are you highly organised with meticulous attention to detail? Do you want to work for a market leading company that promotes employee growth and progression? If so, this is the perfect role for you!

An amazing opportunity for an experienced PA/Secretary to join a large real estate organisation based in Birmingham City Centre.

Benefits:

Location: Birmingham City Centre

Hours: Monday - Friday 09:00 - 17:30
Duration: Part Time 3 days potentially growing to Full Time
Salary: £25,000
Immediate start availableDuties to include:

Providing full administrative and technical support to the team of 9 planners
Diary management (awareness of team movements and availability), arranging meetings and booking meeting rooms
Typing and formatting of letters/reports/tenders/emails
Raising fee invoices and management of the team's billing process including project and team wide fee spreadsheets
Creation of agendas and minute taking at Department and some Project Meetings
Managing the preparation of the team's weekly work list schedule in advance (completion by the end of the previous week) of weekly team meetings (generally Mondays 9am)
Dealing with queries from clients and sub-consultants
Opening and closing of jobs and associated administration
Proactively manage the teams CVs, Case Studies and Team Sheets and keep up-to-date
Filing/photocopying/scanning/archiving/printing/binding
Handling telephone calls, taking messages and covering phones
Bespoke support on projects (. transcribing notes, formatting reports / track changes, liaising with consultants and clients by email and/or phone)
Assistance in preparing and managing Consultation & Engagement Events (identifying & booking venues, preparing and managing distribution of questionnaires, preparing marketing material, envelope stuffing, collating responses)
Providing assistance at internal/external department events
Arranging and coordinating team meetings and events
Assisting with physical setting up of client / project meetings
Maintaining online and paper filing and archiving system
Managing contacts database
Preparing PowerPoint presentations and assisting with presentation set up
Processing expenses and updating timesheets for fee earners
Processing mail merges
Maintaining a high level of professionalism when dealing with clients and colleagues
Assisting admin / support staff from other Departments (. to cover sick or annual leave)
Acting as the interface between the team and office manager to resolve admin queries or implement new company admin requirements or systemsSkills/Experience required:

Excellent administration and time management skills
Excellent IT skills - Microsoft Office, Outlook, Excel and PowerPoint
Excel user - intermediate/advanced - must have experience of v-lookups and pivot tables
Excellent verbal and written communication skills
Accurate typing skills - 60wpm minimum
Proficiency in taking minutes of meetings
Highly numerate and comfortable with managing financial spreadsheets
Proactive, assertive and self-motivated
Excellent organisational and prioritising ability
Meticulous attention to detail
Ability to work with senior members of staff
Excellent ability to work flexibly and multitask
Must be a team player but also have the ability to use own initiative
Must be able to cope with routine tasks
Dependable - proven ability to work under pressure to tight deadlines
Ability to work under pressure and key deadlines
Ability to cope with routine tasks
Resilient personality with a natural ability to get on with other people
If this sounds like you, apply today! Interviews taking place asap! Immediate start available!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

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