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PA/Secretary

Aberdeen, Scotland

Negotiable

Permanent (Full time)

We are seeking an experienced PA/Secretary to support our Oil & Gas client.

Candidates should have experience working as a PA with experience of diary management and booking meetings. Role starts January 2020 for a period of 12 months.

Responsibilities include:
Diary management, co-ordinating arrangements for meetings and where applicable conferences
Co-ordinating and booking travel arrangements and planning itineraries as required for The company leadership team
Communicates leader's instructions or requests to various individuals and / or departments and furnishes and obtains information from other individuals, groups or companies
Organises and maintains files of correspondence and records following up on any pending matters
Responds to routine requests for information and refers more complex requests as appropriate
Screens telephone calls, emails and / or visitors
Sends out routine letters and emails and drafts more complex correspondence for principals' final approval
Assembles relevant data and compiles information as directed
Answers routine questions and responds to correspondence
Organises and expedites flow of work, initiating follow up action where appropriate
Attend meetings and take minutes as required
Order and arrange payment of a variety of goods and services required by the relevant managers
Organises and prepares complex documents requiring the integration of multiple office technology and software applications
Support the reception area ad hoc
Raising requisitions in the Company system as required
Processing expenses
Organise team meetings and workshops

Essential skills, knowledge and qualifications:
Ability to deal with highly sensitive and confidential information
Highly proficient in the use of MS Office (e.g. Word, Outlook, PowerPoint and Excel)
Produces documents and presentations to Executive meeting standards
Organises conferences as required by role
Composes letters to a high standard
Arranges and makes decisions regarding complex travel itineraries
Provides effective and efficient administrative service
Maintains and monitors departmental budgets ensuring prompt and accurate payment of invoices and expenses
Takes responsibility for project co-ordination within agreed timelines
Ensures Director's / Managers phone is covered at all times
Shares company knowledge and procedures to help others achieve their objectives
Excellent knowledge of Microsoft Office applications
Attention to detail
Ability to work to strict deadlines
High standard of communication skills
Strong interpersonal skills
Excellent organisation skills
Ability to build relationships with manager and direct reports

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 929126


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

Posted 12 days ago

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