Administrator (Day)

Zoek Pin Hill View, Dorset, England


Permanent (Full time)

Posted 26 days ago

As an Administrator for Maria Mallaband care group you will be part of the care team and as such will have some contact with residents, family members and other visitors . The Administrator must maintain a friendly manner when working with or near Service Users, relatives and visitors.

The Administrator must maintain confidentiality about all issues discussed in the office regarding residents, the Home and staff and must never discuss any of the issues outside of the Home.

Main duties:

Promote the Company Mission Statement at all times.
To work closely with Care Manager, assisting in any matters arising, maintaining continuity in day-to-day running in Managers absence and ensuring Manager is aware of all relevant information.
Deal effectively with all enquiries, either Service Users, Head Office, Social Services, Regulators and sales representatives, and any other outside agencies.
Issue Offer of Acceptance letter and contract to new residents/families and attach to system.
To complete the Residents’ Monthly Audit accurately and within the timeframe given to ensure the accurate billing is produced.
To ensure that all payments received are recorded in the appropriate way and information communicated to Head Office staff.
Assist with the care and safe keeping of Service Users’ personal property and property belonging to the Home.
Responsible for maintaining the Home’s Petty Cash, along with the Home Manager.
Record all purchases on the company credit card, upon receipt of statement, collate all receipts along with authorisations and return to Head Office within specified timeframe.
Type out any letters etc., at the request of the Care Manager or the Person in Charge.
To assist in dealing with any relatives/Service Users/staff complaints and seek the assistance of the Care Manager.
To assist in end to end recruitment processes
To assist with the induction of new starters, ensuring they are welcomed in to the team. Informing the People Champions of any offers made/new starters.
Assist in HR Processes like absence reports, update records in relation to sickness , absence, holidays, ensure disclosure and right to work information is kept up to date and assist in rolling out document updates.
Working accurately to deadlines set for daily, weekly and monthly tasks and reports within the home and for Head Office.
Maintain good housekeeping of all systems ensuring current status at all times . E-Learning, DBS, Careblox and Income Processing.
Archiving relevant documentation in line with company policy and procedures.


Demonstrate basic computer knowledge, specifically use of Word, Excel and email.
Have good organisational skills and be able to manager time and workload effectively in a fast-paced environment.
Have a general knowledge of payroll and financial processes.
Able to demonstrate an ability to manage pressure, prioritise tasks and communicate effectively at all levels.
Genuine interest in working in a care environment.

Our Benefits;

In return for all of this you will receive a competitive salary package plus:

Training support and development opportunities
weeks annual leave
Fully funded training
Simply Health cover after one year of service, inc. cashback on medical and dental expenses
Perkbox - a range of discounts and free monthly offers for a variety of high street shops and restaurants
Car through salary sacrifice
Cycle to Work scheme
NEST pension plan
Nurse and carer referral scheme
Rewards for 5, 10, 15, 20 and 25 years of service
Annual staff recognition through MMCG Care Awards

*Apprenticeship opportunities available

“Maria Mallaband Care Group’s main priority is the welfare and wellbeing of its residents and staff. We have therefore adopted a Group wide policy across all our Homes requiring all new staff to confirm they are willing to receive a Covid-19 vaccine. Prior to commencing employment, the successful applicant will be required to confirm in writing that they are happy to consent to receiving a Covid Vaccine when available, in accordance with the Government’s UK wide vaccination programme and that they are not aware of any reason why they would should not consent. We are happy to answer any queries any applicant might have about this policy

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