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Admin & Facilities Manager

Zoek Pin Old Aberdeen, Aberdeen, Scotland


Permanent (Full time)

Recently Posted

Facilities and Admin Manager (Interim)
Immediately - 6 Months
Aberdeen (Based Remotely currently)
£ per day (Inside IR35)

Pertemps are recruiting on behalf of our public sector client for a Facilities and Admin Manager on a temporary basis for 6 months. This is a full time post for 37 hours a week. It is role with salary of £ per day. The position is part of the clients Corporate Services branch. Currently the post will be based from home and when things return back to normal and their office opens you will be based in their Head Office in Aberdeen.

Information about the Business Area

Our client is the public sector food body for Scotland. They are here to ensure that information and advice on food safety and standards, nutrition and labelling is independent, consistent, evidence-based and consumer-focused.

The clients primary concern is consumer protection - making sure that food is safe to eat, ensuring consumers know what they are eating and improving nutrition. With that in mind, our vision is to deliver a food and drink environment in Scotland that benefits, protects and is trusted by consumers.

The client develops policies, provides policy advice to others, is a trusted source of advice for consumers and protects consumers through delivery of a robust regulatory and enforcement strategy.

Information about the Role
The post holder will be involved in the operation and maintenance of the clients facilities and associated sites where the client has representation.
The post will also provide a line management role for the Admin Team present in the clients head office, organising, structuring and allocating tasks to ensure efficient and effective use of resources within the team. The role holder will be responsible for aspects of performance management.
The post holder will be line manager for a team of staff (6 x A Band).
The post holder will report to the Corporate Business Manager.

Specific Duties
Oversee the day to day office facilities to ensure efficient and timely running of the administration services provided.
Assigning and monitoring all clerical, administrative and secretarial responsibilities among the admin team, making effective decisions to ensure completion of agreed scope of service.
Support the clients Facilities Management contracts for services. Act as an interface with contracting companies and actively monitor systems to ensure any issues can be resolved.
Ensure that any work undertaken is controlled and completed while addressing any health, safety, environmental, quality and budgetary concerns.
Manage the various data handling systems used between departments and provide resources to ensure this can be facilitated by the admin team.
Management of the service contracts to facilitate the travel and accommodation arrangements for the staff and that these are maintained and monitored.
Part of the clients building security team, providing advice and point of contact in the event of an emergency or through the implementation of the business continuity program.
Providing advice and leadership in the drive to improve efficiency and service standards, while analysing and evaluating all opportunities available for reducing operating costs in both day to day running and ad hoc projects.
Development, implementation, monitoring and management of the Admin Team Service Level Agreement including adaptation as required through changes in processes and Criteria
Proactive team leader with previous experience in a supervisory role. The candidate must be able to prioritise workloads and proficiently delegate tasks to ensure completion within time, budget and to an accepted standard.
The applicant must be highly proficient in both verbal and written communication to enable the staff within their charge and other members of staff to be kept informed on all relevant business aspects with clear and accurate information.
Ability to manage contract and service companies towards a set of time and financial efficiencies whilst still achieving a high standard of required deliverables.
Experience in the tender process when selecting new suppliers or contractors in line with Government frameworks and approved registers and skilled in budgetary control and management of financial systems relevant to office services and the wider facilities Required:
You must hold a minimum of 3 SCE Higher or A Level qualifications with one being English. Please note, only grades A, B and C are acceptable.
Other qualifications equivalent to these may also be acceptable.
Please note: If you fail to demonstrate how you meet the minimum qualifications as stated above, your application will be automatically sifted out.

Please Note: During the application process you will be asked to provide specific evidence based examples to demonstrate how you meet the essential/desirable criteria listed above.

Please ensure that your examples provide specific evidence and follow to STARR format (Situation, Task, Action, Result, and Reflection).
Situation - give a brief outline of the context
Task - What did you want to achieve? What were your aims / objectives?
Action - What did you personally do?
Result - What was the result?
Reflection - Do you have reflections on the event? How have you applied this learning since? What would you do differently next time?Please apply for this role with an updated if you have the relevant experience. Deadline for applications is 19th March 2021

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