PA to Head
Reading - This Area Only
£15.86 - £16.82/annum
Temporary (Full time)
I am delighted to be assisting an outstanding school based in Reading with their search for a Personal Assistant to the Head. This role will see you support the Head in all aspects of his role. This includes attending meetings with the Head or on his behalf and writing emails and correspondence on the Head's behalf.
DUTIES AND RESPONSIBILITIES
Manage and lead the School Office Team.
Handling the Head's day-today correspondence, sorting and re-distributing post so that Head only sees the post that is necessary.
Managing own emails and the PA to the Head inbox. Deciding which emails can be deleted; forwarding emails to other staff for action; replying on Head's behalf and bringing necessary emails to Head's attention.
Managing the Head's diary; prioritising appointments and ensuring that the published termly school calendar does not clash with Head's absence or other events/meetings.
Setting schedule and agendas for T5 and T10 meetings; producing and distributing agenda's and any other papers for each meeting; attending meetings and producing and distributing minutes and action points when required.
Attending weekly staff briefings on staff and student matters. taking minutes and publishing on noticeboard on same day.
Arranging meetings for all student disciplinary matters; attending meetings and taking formal notes; drafting follow-up letter to parents and guardians which may be a formal notice of temporary or permanent exclusion.
Acting as first point of contact for parents with an urgent sensitive matter or grievance, arranging meetings with Head or other member of staff as appropriate.
Arranging Head's attendance at conferences in UK and abroad; booking hotels and flights and producing detailed itinerary for each trip.
Arranging events in UK and overseas for Head to meet former overseas students and parents of current overseas students.
Assisting the Head in producing articles for e-newsletter, The Park and Head's blog and proof-reading articles for OL Manager and Marketing team when required.
Arranging Head's appointments for prospective parents and students with Admissions team.
Liaising with HR department for schedules and interviews for academic appointments.
Arranging visits for Prep school Heads to meet Head and former Prep students.
Assisting the Head in producing papers and reports for Governor meetings.
Sending weekly calendar of Head's forthcoming activities to the Chair of Governors.
Acting as Clerk to the Governors when required for confidential work.
Undertaking other duties as may reasonably be required by the Head.
If you have the above skills and experience and are immediately available, please apply online today