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Accounts Assistant

Zoek Pin Blaydon-on-Tyne, Gateshead, England


Contract (Unspecified)

Posted 27 days ago

ob Title:**Finance and Office Administrator**

Location: Team Valley

Salary: £20K - £24K

Contract Length: 9 month (potentially leading to a permanent position)

* The position is to start early June *

A excellent organisation in South Hebburn are looking for an experienced Finance and office administrator to join the team on a 9 month fixed term contact.

Your main responsibilities will include but not be limited to;

Office Administration:

  1. Answering all incoming calls and call transferring to other staff members as

  2. Greeting external visitors and representing the Company in a professional
    manner at all times

  3. Undertaking the following general administrative tasks in line with Company
    * Incoming Post/Outgoing Post - to Post Office/Post Box
    * Kitchen Provisions/Office Consumables
    * Office Cleaners/Window Cleaners/Hygiene Services/Refuse Services
    * Alarm/Door Security/Checking locks
    * Stationery/Printing Materials
    * Assisting Project Managers with H&S Files as required
    * Opening and maintaining project folders
    * Converting any received paperwork to digital format
    * Staff Holiday Request Forms/Holiday Chart
    * General office maintenance management as required
    * Christmas cards/client gifts organisation as required
    * Assistance with completion of PQQ documents for new clients
    * Assistance with completion of credit account forms for new
    * PA duties to the Directors as and when requested
    * Maintaining the asset register and servicing schedule
    * Dealing with insurance providers as required and managing any
    * Managing company vehicle requirements. Services/Repairs/Tyres
    * Arranging staff training and maintaining the Training Matrix
    * Making purchases using company credit card
    * Maintain maximum levels of recyclable waste disposal
    * Maintaining a tidy office environment


Undertaking the following general accounts related tasks in line with
Company procedure:

* Managing the Company general information email inbox
* Filing Company overhead invoices
* Filing Company supplier invoices
* Filing Company supplier statements
* Processing Company overhead invoices on SAGE
* Checking Company supplier statements on SAGE
* Processing Company credit card expenditure on SAGE
* Processing staff expenses on SAGE
* Producing supplier and client statements from SAGE as requested
* Bank reconciliations
* Managing supplier payments ledger
* Making supplier payments, with assistance from the Commercial
* Managing invoice projection and cash receipts ledger, with
assistance from the Commercial team

To be considered for the role you must;

  • Be available at short notice
  • Hold a full UK driving licence
  • Have previous experience in a similar role
  • General IT Knowledge
  • Accomplished user of Microsoft Word, Excel, Outlook
  • Good Communication skills
  • Confident telephone manner
  • 'Meet and greet' skills
  • Organisational skills
  • Problem solving skills
  • Ability to multi-task and prioritise a busy workload

For more information please call me on######### or#########

Contract length: 9 months

Job Types: Full-time, Temporary

Salary: £20,-£24, per year

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