Administrator

Zoek Pin High Wycombe

£14 per hour

Temporary (Full time)

Posted 23 days ago

Administrator (minute taking)
High Wycombe
Temporary
Full time
£ per hour

Pertemps Recruitment on behalf of Buckinghamshire Council has an opportunity for a Business Support Specialist (Admin) in the Child Protection Team. This is a temporary position for until 31 December 2021, though there is potential for this to be extended further if the requirement is there. The pay rate is £ per hour, and you will be working full time, 37 hours per week. Although this role is currently remote working, you will be required to come into the office a few days per week

To provide a full, effective and confidential administrative support service to the Buckinghamshire Child Protection service

Responsibilities

  • To convene Initial and Review Child Protection Conferences within the timescales laid down in the Government guidelines "Working Together to Safeguard Children".
  • To attend and minute Child Protection Conferences.
  • Together with the Conference Chair, to produce and distribute the Child Protection Plan within 24 hours of the conference.
  • To produce and distribute a concise and accurate set of minutes (Conference Records) suitable for use in legal proceedings if necessary within 15 working days of the conference.
  • To input and ensure that all child protection-related information on the Buckinghamshire Social Care database (LCS) is up to date and accurate.
  • To maintain Child Protection files and to ensure that correspondence received is scanned using the Council Electronic Document Records Management system.
  • To maintain the List of Children Subject to a Child Protection Plan (the Child Protection Register) and to distribute to managers in the Children & Families Service and other professionals as appropriate.
  • To ensure the effective exchange of information between Buckinghamshire and other local authorities in relation to movement of children subject to a Child Protection Plan.
  • To maintain the information on people who are a risk to children; liaising with prisons and Probation Departments nationally, and to alert relevant staff within Bucks Social Care to situations of possible risk.
  • To comply with local and national performance indicators in relation to Child Protection Conferences, Child Protection Plans and distribution of Conference Records.
  • To deal with enquiries and provide procedural advice to Social Care professionals, health professionals, other local authorities, families and any other service or organisations who are involved.
  • To provide administrative support and advice to the Conference Chairs as necessary.
  • To provide cover and support for other team members as required.
  • To maintain the confidentiality of cases, ensure that any information containing personal details is distributed securely and to comply at all times with the requirements of the Data Protection Act.
  • To be aware of the Council's aims, organisational values and behaviours and their impact on this post.
  • To carry out the duties of the post in accordance with the Council's diversity policy.
  • To carry out all duties and responsibilities with reasonable care for the health and safety of you and any other persons who may be affected by your acts or omissions at work and to co-operate fully with the Council in health and safety matters

Essential Skills and Experience

  • Education to minimum GCSE/NVQ Level 2 in English and Maths, or equivalent
  • Experience of dealing with diverse people and situations in a mature and professional way.
  • Good Microsoft Word and Outlook skills
  • Ability to produce clear, concise and unambiguous minutes which accurately reflect discussions that have taken place
  • Previous experience of dealing with the general public
  • Experience of maintaining databases
  • Experience of maintaining filing systems, ideally those based on electronic processes
  • Good Microsoft Excel skills
  • Knowledge of the requirements of the Data Protection Act and a proven track record in maintaining confidentiality
  • Good organisation and general administration skills
  • Good communication skills
  • Ability to work effectively both independently and as part of a team

Desirable Skills and Experience

  • Good knowledge of the recommended procedures for safeguarding children (Working Together to Safeguard Children) especially in relation to Child Protection Conferences
  • Shorthand skills would be an advantage in the role
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