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PA & Office Manager

London, Greater London, England


As a PA to the CEO you will support the CEO and Directors in a range of tasks from admin to office management.

Key Tasks and Accountabilities

Core Tasks

PA Duties

· Extensive diary management of CEO and direct reports diaries

· Arranging partner, team and new business meetings

· Composing of correspondence and presentations

· Expenses processing

· Monthly updates – arranging of venue, presentations

· Board pack – accurate minute taking and assistance with coordination, collation and distribution of the presentation

· Coordinating company events, team / social events and away days

· Stock and order management for fruit, breakfast items, and basic fridge items; milk butter to a budget of £15 per person per month

· Running of Friday breakfast club

Reception Duties

· Sorting and distributing post

· First point of contact for any visitors

· Answering and screening phone calls

Office Management

· Ensuring reception, meeting rooms and kitchen areas are kept tidy

· Acting as Health and Safety Advisor and First Aid Officer

· Ordering of all stationary

· Minimize office related costs such as cleaning, installation and removals, general supplies through value for money comparisons, reviewing supplier contracts, insurance, licenses etc and final approval of irregular costs by CEO/CFO

· Investigate, report and rectify faults on all office equipment

· Taking ownership of building passes and distribution to new starters

· Update the seating plan as approved by either CEO/CFO/Head of HR

· Order and facilitate installation of furniture and equipment as directed by CEO/CFO/Head of HR

· Work with building management to keep our office space in good working order

Other Duties

· Providing assistance to the snr leadership team as required

· Supporting in enhancing the charity partnership with restless development and any events that arise

Essential Criteria

· Previous experience as a Personal Assistant

· Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines

· Previous diary management experience

· Excellent PowerPoint skills

· Strong interpersonal skills

· Meticulous attention to detail

· Excellent written communication skills

· Ability to handle confidential information and material

· Confident working with all levels within the organisation

Staff Benefits

· 25 days holiday, 2 volunteering days, 1 birthday day off

· 5% profit share bonus

· 5% Pension contributions

· Healthcare

· Death in Service

· Season ticket loan


· Discounted gym membership

· Cycle to work scheme

· Long service awards - £1000 holiday vouchers & additional holiday

· Free fruit in the office

· Friday drinks

Posted 11 days ago

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