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RECEPTIONIST / PLANT ADMINISTRATOR

Warwickshire - This Area Only

£16,000 - £18,000

Permanent

A leading manufacturing business in Leamington Spa has an exciting permanent opportunity for a Receptionist/Plant Administrator

Hours: Monday - Thursday: 9 hours including 30 minute lunch break, Friday: 5 hours

The Role:

• To be a front of house and represent the Company with internal and external customers.

• To provide reception duties in the plant and support administrative functions to the management team.

• Work on own initiative by planning and organising workload in order to meet deadlines.

• Establish and maintain effective communication systems with internal and external customers.

Main Responsibilities:

Reception duties:

Management of visitors

Ensure visitor procedures followed

Maintain visitor register and access passes

Distribute PPE to all visitors

Answering calls and forwarding to appropriate department/person

Receive post and other deliveries and distribute as appropriate

Frank and prepare outgoing mail

Arrange courier as required

Travel Booking as per the Company Procedure:

Book hotels, travel and car hire

Meetings management:

Book internal meeting rooms

Provide refreshments (tea, coffee, water etc.) as required

Book and maintain cleanliness of pool cars

Administration:

Maintain stationery and reorder supplies as required

Maintain PPE and reorder as required

Maintain uniform and reorder as required

Provide administration support to the plant manager and other departments as required, e.g. Minutes taking at plant meetings like Red Table, H&S, Deviation Meeting, Rounds

Prepare and reconcile Purchase Orders and invoices

Complete data entry input of daily scrap sheets

Other:

Conduct supplementary projects/tasks as directed.

Maintain coffee machine including cleanliness and buying supplies

Stand in for other members of the department as directed.

Remain flexible and reactive to changing operational requirements.

Essential Qualification and Experience:

Experience in a similar role

Good customer service skills

Computer literate on Microsoft Office

Posted 16 days ago

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