Facilities management Specialist
- Manchester, Greater Manchester
- £14 per hour
BASED IN MANCHESTER AREA COVERING NORTH WEST
Someone with supervisory experience, sound knowledge of M&E and experience within industry would be ideal.
The purpose of this position is to be the lead of a team of service technicians, typically for Facilities Management Contracts or large service sites and to ensure that the clients meets contractual requirements and exceeds customer expectations, while also being an individual contributor (100% job chargeable). Duties include developing skills, information and management discipline necessary to deliver services in a timely manner at planned gross margins, leveraging HBS tools, processes and best practices. Role responsibilities include the Field Service Supervisor performing work on contracts and service projects to meet teams financial and productivity metrics.
List and describe this positions key responsibilities in concise, comprehensive statements. Address what the position holder does to achieve the positions main purpose. Also check the approximate amount of time spent on each Area of Responsibility. Time should be expressed relative to 100%.
Note: These statements are intended to describe the general nature of the job and are not intended to be an exhaustive list of all responsibilities, skills and duties.
Area of Responsibility
1. Management and Leadership
Reach objectives in terms of contract retention, billable hours, productivity, process compliance and margin.
Ensure the teams delivery of agreed services on time, within scope, and within budget.
Lead team of direct reports in a common direction. Organizing and leading frequent meetings with the direct reports focusing on performance metrics, customer satisfaction, profitability and process compliance.
2. Customer Satisfaction
Maintains customers satisfaction at acceptable levels, and resolves customer satisfaction issues.
Reviews VOC feedback and takes appropriate proactive actions.
Enhance customer satisfaction and comfort by identifying system upgrade opportunities, spot service needs, maintenance contract additions and other sales leads, individually and with his/her assigned team.
Ownership for service financial performance of the team. Monitors financial performance on a monthly basis and reviews available to spend versus actuals for different contracts. Continuously improve service operational metrics.
4.Cost Control & Productivity
Ensures the availability of tools, equipment, and materials required while maintaining and controlling inventory levels.
Actively supports the implementation and compliance of productivity enhancing processes related to service delivery, taking ownership to implant these in his or her own scope of responsibility.
Lead and manage service team in the effective adoption, implementation and compliance with HBS Global and EMEAI policies, processes, procedures, service tools and business best practices.
Set and implement standards (quality processes, service manuals, hour reporting) and ensure that the service team delivers to performance expectations.
Responsible for ensuring contract escalation and renewal opportunities are maximized against plan and that cancellations are controlled at plan level.
6. Estimate and Risk Reviews
Participate in estimate review process prior to jobs or contracts being quoted to ensure labour estimates are correct and that the work is achievable from a technical perspective. Ensure that subcontracts, where applicable, are complete and documented.
Participate in risk review (per client policy).
Ensures service contracts, additional works and small service projects are resourced properly.
Develops relationships with local subcontractors to ensure an adequate pool of subcontractor resources are available.
Manages selection and oversight of subcontractors for different jobs in conjunction, where appropriate, with supply team.
Manage the performance management process, conducting performance appraisals, and providing coaching, training, career planning, development, salary administration and reward and recognition for service team personnel with support from the HR function.
Build effect teams committed to organizational goals, foster collaboration among team members and between teams.
Develop excellent relationships with other Field Service Supervisors in the District so as to benefit and grow the District as a whole.
Actively discourage silo mentalities and attitudes.
Be the change management leader for team and aggressively implement agreed to initiatives.
11.Health, Safety and statutory compliance
Ensure safe and healthy work environment through effective communication, training, equipment/vehicle maintenance and facilities improvement.
Where applicable, ensure fire and security industry codes and standards are upheld.
Ensure local statutory requirements are upheld.
Follow the client SOPs and ensure the team adheres to these emphasizing every service technician utilizes the service hand held tool and all work orders and dispatching is delivered through the Service Management System and GCCC.
KNOWLEDGE, SKILLS AND ABILITIES
BS degree in a technical discipline or equivalent technical experience required.
Knowledge and skills (general and technical)
Related support services experience in a related industry
Supervisory knowledge with demonstrated ability to lead a team.
Thorough knowledge of service field operations and financial processes.
Expertise in communicating, negotiation and implementing process.
Other requirements (licenses, certifications, specialized training, physical or mental abilities required)Financial Skills The ability to understand financial data at contract level and identify appropriate actions indicated by variances to ensure key metrics are achieved.
Operational Analysis The ability to obtain relevant information on operational issues from multiple sources, think broadly about those issues and recognize trends/possible causeeffect relationships.
Decision Making The ability to make considered and effective decisions and take clear action to address issues.
Execution The ability to mobilize resources and develop and implement action plans / control mechanisms to achieve desired results and deliver on commitments.
Risk Management The ability to understand the implications and assess the appropriate degree of acceptable risk and take actions to minimize risk.
Customer Relationship Management The ability to build and maintain effective relationships with customers based on trust and mutual understanding.
Change Leader The ability to embrace change and guide the team through periods of change in a positive and proactive way.
Delegation The ability to achieve results through the transfer of decision making authority and task accountability to appropriate direct reports setting clear time scales and deliverables and providing ongoing appropriate support and feedback.
Coaching and Developing Others The ability to enhance the performance of individuals and teams through setting challenging performance standards, providing constructive feedback on performance and collaboratively discussing improvement strategies.
Influencing/Persuasion The ability to gain other peoples buy in to a course of action by communicating ideas with conviction, selling the benefits of the proposal and using compelling logic.
Communication The ability to engage employees by providing relevant information in a timely manner using clear and compelling messages and by listening to and valuing input from employees.
Drive for Results The ability to demonstrate energy and determination to achieve results and improvement by overcoming obstacles, remaining effective despite setbacks and challenging current thinking.
Delivered revenue and GM targets
Safety plans in place
People plans (training, career, performance management
Company vehicle will be provided
Disclosure Scotland required