Job Title: PartTime Receptionist Location: Haywards Heath, West Sussex Salary: £12,411.50 p.a (FTE £20,489) Closing Date: noon 15th January 2018 A fantastic opportunity has opened up to work as a PartTime Receptionist. About the Role: The School is seeking to appoint an enthusiastic and professional candidate as their Receptionist. As the face of their busy and thriving Prep School, you will be responsible for ensuring a welcome reception area and be the first point of contact via the telephone and face to face for pupils, parents and visitors. You will have experience of a full range of administrative skills and demonstrate a calm, patient approach and a professional manner at all times. The ideal candidate will have experience of working in a customer focused environment, preferably in education and have excellent written, oral communication and ICT skills. A flexible approach is essential as you will be expected to cover, where possible, for morning receptionist in the event of planned and unplanned absences. Main Purpose of Role: The School Receptionist will be part of a busy, flexible and friendly office team, consisting of Administration Assistant, School Secretary and Office Manager. General school work is regulated by the School Office Manager who delegates it to the team. Responsibilities: Answering phones, taking and relaying messages by email/paper/verbal Signing in/out visitors to the School Opening post/distribution around the school and franking outgoing post Keeping reception area tidy and clean Maintaining and updating Signout sheets daily Assisting with calling parents to complete sign out procedure as required Keeping adequate stocks of leaflets etc in reception area Supervising pupils in the reception area (awaiting collection/from surgery) Maintaining Attendance Registers am/pm checking entries and calling parents if necessary Updating Attendance registers email absentees lists twice daily CRB/JSU/Surgery Filing Assisting students Coordinating Lost and Found property with Gap students Recording Keep (after school) requests as required, updating Keep list and advising Preprep/Keep staff of any late amendments on a daily basis Photocopying letters to parents and leaflets as required Ordering stationery when required Maintaining stock and distribution of all ink for photocopiers and printers in school Organising or undertaking Photocopier maintenance when necessary Maintaining stock of resources in Maths Cupboard/resources/maths room Updating files for sports fixtures Collating welcome/prospectus for marketing dept Assisting with photocopying/collating/mailing EOT mailshots to parents as required Laminating information sheets for kitchen and other staff as required Maintaining/updating Teachers2Parents text service records as required Sending out T2P text messages as required Updating leavers/joiners files according to list provided Updating school report boxes Undertaking biannual stocktaking of stationery/exercise books etc Clearing out/tidying cupboard/resources room/maths cupboard Updating signout sheets and print out up to end of half term Candidates Requirements: Good level of literacy and numeracy. GCSEs or equivalent qualification. Typing/word processing qualification. Administrative/clerical qualification. Application form/certificates Experience Experience of working in an administrative role in an office or similar environment. Experience of working as a receptionist in a school, educational environment or similar environment Skills Excellent interpersonal and communication skills Good telephone manner Professional manner and approach. Good organisational, prioritising and time management skills Proficient use of MS Office (Word, Excel, Outlook, and Powerpoint). Ability to handle complaints. Excellent attendance and punctuality. Positive and enthusiastic. Integrity, tact and diplomacy. Flexible, confident and polite attitude. Please click the APPLY button and CHECK YOUR EMAILS for the link to the careers page. The school is committed to safeguarding and promoting the welfare of children. The successful applicant will be required to undertake an enhanced DBS check and register with the update service. Candidates with experience or relevant job titles of; Receptionist, Experienced, Receptionist, Admin Support, Administrative Assistant, Administrator, Admin Assistant, Admin, Office Administrator, Business Support, Front of House, School Receptionist, Telephonist, Company Receptionist, Reception, Front of House Receptionist will also be considered for this role.